18 Royal Colonial Institute. 



Annual Meeting. 



61. The Annual Meeting shall be held not later than the month of May. 



62. Every Non-Resident Fellow shall be at liberty to register at the Institute an 

 address for service of notices in the United Kjngdom. 



63. Notice of this Meeting shall be sent to every Resident Fellow and to every 

 Non-Resident Fellow of the Institute who has registered an address for service in 

 the United Kingdom, together with the Voting List referred to in Rule 65, and such 

 notice and Voting List shall be sent as soon after the Ordinary Meeting referred to 

 in Rule 65 as possible, and at least fourteen days before the day of the Annual Meeting. 

 Notice of the Annual Meeting shall also be inserted in two or more EngUsh newspapers 

 at least one week before the day of the Meeting. 



64. The business of this Meeting shall be to receive and discuss the Annual Report 

 of the Council, to hear the President's Address, to announce the result of the voting 

 for the election of Fellows to fill the vacancies on the Council, and to consider such 

 business as shall be brought forward by the Council or with the sanction of the Council, 

 and which shall have been stated in the notice convening such Meeting. 



65. For the purpose of filling the vacancies annually occurring under the provisions 

 of Rule 7 in the Council, the Council shall prepare a List of Fellows, to be nominated 

 by them as suitable to fill the vacancies to occur at the end of the year in the offices 

 of President, Vice-President, Treasurer, and Councillors. The Council shall nominate 

 a suliicient number of Fellows to fill the vacancies for that year, and then there shall 

 be added to such List the name of any Fellow nominated since the last Annual General 

 Meeting in writing by not less than twenty Resident Fellows for the office of Councillor, 

 the consent in writing of such Candidate having been first obtained and forwarded 

 with the nomination to the Secretary at least twenty-eight days previous to the date 

 of the Annual Meeting. Provided always, that no Resident Fellow (who is not a 

 m.ember of the Council) may nominate more than one Fellow for the office of Councillor 

 in any one year. Such List shall be the Voting List for the Annual Election. If no 

 Fellow shall be nominated for the office of Councillor aforesaid in addition to the 

 nominations by the Council, the Fellows nominated by the Council to fill the vacancies 

 in the various offices for that year shall be deemed respectively elected without any 

 ballot being necessary, and the Voting List need not be printed and circulated. If 

 there shall be additional nominations for the office of Councillor the Voting List shall 

 be printed, and a copy thereof sent by post, with all requisite instructions for voting 

 and an official envelope, with the notice convening the Annual Meeting, to every 

 Resident Fellow and every Non-Resident Fellow of the Institute who has registered an 

 address for service in the United Kingdom, and shall be returned in the official envelope 

 to the Secretary, duly filled up and signed by such Fellow, at least three clear days 

 before the Annual Meeting. At the Ordinary Meeting next before each Annual Meet- 

 ing two Fellows shall be chosen to act as Scrutineers for the purpose of the voting 

 for the ensuing year, one of whom shall be nominated and appointed by and on behalf 

 of the Council, and the other by and on behalf of the Fellows. The Scrutineers so 

 appointed whenever a ballot takes place shall, prior to the Annual Meeting, open 

 the official envelopes received by the Secretary containing the Voting Lists and count 

 the votes and report in writing to the Council the names of those duly elected, together 

 with the names of those, if any, for whom an equality of votes may have been cast. In 

 the event of an equality of votes, the result shall be determined by vote of the Council 



