82 Meetings of the Association 



city from which the invitation is received. If the report is favorable, the 

 Executive Committee may recommend to the Council that the invitation be 

 accepted. If the recommendation is adopted by the Council, the inviting insti- 

 tution is notified that the invitation is accepted and arrangements are taken 

 up in due course for holding the meeting. Usually invitations are accepted 

 several years in advance of the dates when the meetings will be held. 



Article IV, Section 4 of the By-Laws of the Association provides that "A 

 local committee shall be organized by the members resident in the place 

 where a meeting of the Association is held." This committee has heavy re- 

 sponsibilities both in work and in taking care of local expenses. Usually a 

 local committee, of from five to twenty-five members is organized, variously 

 styled "The Local Committee," "The General Committee," "The General 

 Planning Committee," or "The Committee on Arrangements." The chair- 

 man of this committee should always be a man of eminence, wide influence, 

 high executive ability and thoroughness. The executive secretary should 

 have the same qualities. Often an "Advisory Committee" from local educa- 

 tional institutions, academies, museums and other cultural organizations is 

 set up. Such committees rarely do an appreciable amount of work. There 

 are, however, subcommittees of great importance, the chairman of each of 

 which should be especially well qualified by experience and ability to carry 

 efficiently the responsibilities placed upon his committee. The special com- 

 mittees usually are : (1) Finance, (2) Transportation. (3) Excursions, (4) 

 Receptions and Social Functions, (5) Meeting Places, (6) Special Dinners, 

 (7) Equipment, (8) Printing, (9) Exhibits, and (To) Publicity. These 

 committees function in close cooperation with the office of the Permanent 

 Secretary which furnishes the chairman of the General Committee a detailed 

 list of the arrangements that must be made. For example, the finance com- 

 mittee provides the funds necessary to meet the expenses of the various local 

 subcommittees. The amount required at annual meetings is usually about 

 $5,000, and half as much at the summer meetings. The special committee on 

 printing cooperates with the office of the Permanent Secretary in making 

 arrangements for printing and assisting in getting through the press the 

 General Program of the meeting, a book of about 300 pages for the annual 

 meetings and about 120 for the summer meetings. The other special com- 

 mittees assume obvious responsibilities. The work of every committee must 

 be organized thoroughly and carried out with precision so that its responsi- 

 bilities will all be completely fulfilled at predetermined dates and possibly 

 hours. 



Publications 



Science and The Scientific Monthly. First on the list of publications in 

 which the Association is interested are Science and The Scientific Monthly, 

 titles to which were transferred to the Association in December, 1938, by 



