REGULATIONS OF GOVERNING BOARDS OF STATIONS. 305 



the heads of departments in any institution shall have the power of purchasing sup- 

 plies, l)ut shall observe the foliowinj; method of i)rocedure: 



That wiicnever it siiall be necessary to procure any instruments, supplies, or other 

 material, or hire any labor, he shall submit to the president of the institution, upon 

 a blank form provided for such" purchases, statement reciting the necessity for sudi 

 purchases, upon which rciiuisitiou the president shall make such indorsement as he 

 deems best, after which said reipiisition shall t)e handed to the secretary of the 

 institution and by him recorded in a book kept for such purposes. 



The requisition shall then be forwarded to the chairman of the regent's committee 

 of the institution for final action. 



If the chairman approves of the expenditure, he shall issue in duplicate to the 

 head of the department an authorization of the same, a detailed list of which 

 authorization said chairman shall furnish quarterly to each regent. 



Hefore the head of the department shall transmit his order for supplies, labor, or 

 material, he shall show his authorization to the secretary of the institution and shall 

 have his order stamped with a suitable rubber stamp, which shall clearly indicate 

 that such expenditure has been properly authorized and that there are funds availa- 

 ble for payment of the .same. He shall then obtain two blank vouchers to send 

 with the order so that they may be properly receipted. 



When the goods are received he shall promptly check up the same and shall cer- 

 tify that the supplies or labor have been actually furnished and shall attach hia 

 original and duplicate authorizations to the bills which shall have been made in 

 duplicate and properly receipted and shall present them to the secretary who shall 

 complete and forward the vouchers at the end of month. 



In the ca.se of supplies or other materials, the head of department shall take them 

 upon his abstract of property l)elonging to his department. 



In any case where no funds are availal)le for such purchase the secretary shall 

 make such statement upon the original requisition for the information of the chair- 

 man of the regent's committee. 



Any head of department, instructor, or other employee who shall purchase any 

 supplies, or other material, or who shall hire any labor without first obtaining the 

 proper authority, shall be held personally responsible for such expenditure, and his 

 sjilary may be held up until satisfactory settlement shall be made with the regents 

 in c-harge of such institution. 



Any rules or parts of rules in conflict with the above regulations are hereby 

 repealed. 



He it understood, however, that all rules relative to the amount of purchases to be 

 paid by the chairman are still in force. 



In the case of the experiment station all requisitions shall receive the signature of 

 the director of the station. 



Every authority which shall be i.ssued shall be considered to terminate with June 

 30 of each year, and shall in no ca.se be used in the following year. 



A copy of these rules and regnlations shall be furnished to each and every person 

 in the employ of the regents of education, and shall be considered in force on and 

 after .luly 1, 1899. 



TENNESSEE. 



Tennessee Agricultural Experiment Station, Knnxi'ille. 



Department of the University of Tennessee. 



The Tennessee Station is governetl by the board of trustees of the university, 

 which consists of 30 members, elected by the board for life and apjjroved by the 

 legislature. It meets twice a year and directa the workings of the university and 



S. Doc. 148, 58-2 20 



