50 ANNUAL. REPORT OF THE Off. Doc. 



Select a competent Secretai-y to take notes and report proceedings 

 of meeting to local papers. 



Invite representatives ot newspapers to a place at Recording Sec- 

 retary's table, and solicit tlieir aid and assistance in reporting pro- 

 ceedings of meetings. 



For a two-days' Institute, provide for live sessions, each session de- 

 voted to a certain topic, and have no local speaker crowded ott pro- 

 gramme for want of time, unless unavoidable. 



Locate Institutes where a suitable hall or church can be procured 

 and the greatest number can be accommodated, as these meetings ai'e 

 for the benelit of the farmers and their families. 



Extend a personal invitation to your County Superintendent of 

 Public Schools to be present and take part, especially at the educa- 

 tional session, without which no Institute is complete. Invite all 

 farm organizations, all school teachers and children, especially the 

 ladies, to attend and take part in the exercises. 



At least three State speakers will be in attendance, and a list of 

 topics which they are prepared to discuss can be found in the In- 

 stitute Bulletin. From this list the Committee on Programme can 

 select such topics as would most interest the farmers in their sec- 

 tion, and place same opposite the lecturer's name on programme. 



The County Chairman should, as soon as arrangements are com- 

 pleted for holding Institute, enclose to all lectures expected to be 

 present, a copy of programme, with letter designating what railroad 

 station to stop at, and the name of the hotel secured for their accom- 

 modation. In case Institute is held at a distance from railroad, 

 speakers should be met by conveyance and taken to Institute. The 

 expense of getting from and to such stations is to be paid by County 

 Chairman. 



Remember the Institute is for the whole county and not merely for 

 the town or locality where held. Begin advertising early and do not 

 fail to let the public know of your meeting. 



The State is divided into five sections. Beginning December 3d, 

 five institutes will be in session at the same time. At least three 

 State speakers will be present at all Institutes. One State speaker 

 will be a special representative of the Department and have charge 

 of the section, and may be regarded as an assistant to the presiding 

 oflScer in the performance of his duties. 



It is important that the Chairman of County Board of Institute 

 Managers make a complete report of his Institutes, and mail same to 

 the Director of Institutes as soon as possible after the close of the 

 Institutes. Blanks for this purpose will be forwarded him. All es- 

 says of merit, read before Institutes, should be collected by the 

 County Chairman, and forwarded to the Director of Institutes. A 



