DIVISION OF PUBLICATIONS. 625 



(12) That no further steps he taken toward a centralization of all the photo.craphic 

 work in a general laboratory, but that those bureaus which find it convenient through 

 proximity to the laboratory of Publications be authorized to make use of its facilities. 



Publications. — (1) That as a means of identification all publications and circulars 

 of information, except instructions to employees, be given a serial number or form 

 number, and that, whereas some of the Inireaus now have circulars addres.sed primarily 

 for information and use of employees within the bureau, some of which are di.'^tributed 

 to miscellaneous applicants, these, as well as all forms of every description, should 

 bear a serial number. 



(2) That all publications continue to be distributed by the Division of Publications, 

 in accordance with the provisions of section 92 of the act of January 12, 1895, and that 

 all requests for specific publications of the department be forwarded to the Division 

 of Publications for attention, in order that by concentration of the distribution of 

 publications and by centralizing the correspondence duplication and confusion may 

 be avoided. Exception should be made, however, where special circumstances 

 make a letter from the bureau desirable, as in cases where a bureau is cooperating with 

 a State, municipal, or other official. 



(3) That the department turn over to the Superintendent of Documents all publica- 

 tions, except a reserve of 25 copies, remaining undistributed after two years from the 

 date of issue, to be sold by him under the law. This action is believed to be necessary 

 in order to prevent the accumulation of documents and the rental of additional storage 

 room. 



(4) That the Bureau of Animal Industry list, known as the "general mailing list," 

 kept standing in type in the rubber-stamp section of the Office of the Secretary, be 

 turned over to the Division of Publications and stenciled, to be used for mailing pub- 

 lications when requested. The other lists of the bureau which are kept at the rubber- 

 stamp section are for use in mailing service announcements, instructions to employees, 

 circular letters, and a special list of southern newspapers which occasionally receive 

 such information as the bureau may prepare relating to tick eradication, and may 

 properly be maintained as at present; also, that each subdivision of the lists turned over 

 to the Di\'ision of Publications be "keyed," so that any name may be readily located. 



(5) That all lists of the Bureau of Statistics now in the rubber-stamp section be 

 turned over to the Di\ision of Publications. 



(6) The Biological Survey keep a card list from which it writes franks or addressed 

 envelopes which are fiu-nished to the Division of Publications for mailing such publi- 

 cations as the Fauna, which are not for general distribution. This list is very small, 

 and it would seem to be a waste of time and money to transfer it to the Division of 

 Publications to be put on stencil. 



(7) That the List of Station Publications received by the Office of Experiment 

 Stations be discontinued. 



(8) That all mailing lists be revised and brought up to date at least once in every 

 two years. 



(9) That in all cases where franks or envelopes for special lists are addressed in a 

 bureau or office, except letters of instruction to employees, they be sent to the Division 

 of Publications for use in mailing the desired publications; and tiiat no envelopes or 

 franks, after being addressed in the Division of Publications, be forwarded to any 

 bureau for the purpose of mailing any publication, press notice, circular letter, etc. 



* * * » * * * 



(11) That all publications that are to be sent to England, Germany, and France be 

 forwarded through the Smithsonian Institution. 



(12) That all miscellaneous foreign letters requesting publications be forwarded to 

 the librarian. This is advisable in order that the Librarian may ascertain whether 

 the writers are in a position to exchange publications. If not, the letters should be 

 turned over to the Division of Publications for attention and reply. If the writer, in 

 the opinion of the Librarian, should receive the publications requested, an order will 

 be sent to the Division of Publications and the letter answered by the Librarian. 



Publicity. — (1) That each bureau take special pains to inform the Division of Publi- 

 cations, by personal call or memorandum, of any feature of its work that may be of 

 public interest. 



(2) That all press notices be headed "U. S. Department of Agriculture, Office of the 

 Secretary," and be approved by the Secretary before being sent out. 



(3) That all mimeographing, addressing of envelopes, and the actual mailing of such 

 notices be done by the Division of Publications. This should not, however, include 

 lists which are not in type and which are used but once or twice a year. 



(4) That all mailing lists for such j)ross notices be concentrated in the Division of 

 Publications, subject to the same exception as in the preceding recommendation. 



231G5°— AGB 1911 40 



