'^G8 ANNUAL EEPORTS OF DEPARTMENT OF AGRICULTURE. 



3. To prevent duplication, the bureaus and divisions shall file in the library of the 

 department lists of libraries and other institutions to which their publications are 

 regularly sent. The librarian shall be notified of all changes in and additions Vb 

 these lists. 



4. All letters received by a bureau or division which are simply requests for publica- 

 tions shall be referred to the Division of Publications for attention and reply. 



(b) distribution of department publications to foreign countries exclusive 



of canada, cuba, and mexico. 



1. The distribution of publications to foreign countries shall be confined to libraries, 

 educational and scientific institutions, the press. State and foreign officials connected 

 with agriculture, exchanges, and such persons as are rendering tangible service to the 

 department, either by active cooperation in its work or as special correspondents. 



2. The librarian of the department shall have charge of the list of foreign libraries 

 and institutions ("Libraries list") which receive all the publications of the depart- 

 ment, and also the lists of libraries and institutions which receive regularly the year- 

 books and farmers' bulletins. In addition, the library shall maintain an "exchange 

 list" to which shall be sent regularly the Monthly List of Publications of the depart- 

 ment. This list shall be confined to libraries, institutions, and individuals privilegea 

 to receive miscellaneous publications free on request, in accordance with the pro- 

 visions of section B, paragraph 1. 



3. The bureaus, divisions, and offices may have mailing lists for theij respective 

 publications. No list shall, however, exceed 200, with the exception of the list for 

 the Experiment Station Record. Bureaus, divisions, and offices having foreign mailing 

 lists shall file copies of them with the librarian of the department, who shall be notified 

 of all changes in and additions to the lists. Requests for the sending of publications 

 to their lists from the various bureaus, divisions, and offices shall be sent by them to 

 the librarian of the department, who will authorize the sending of the publications by 

 the Division of Publications. For the purpose of preventing duplication and for use 

 in obtaining exchanges, the librarian shall maintain a consolidated list of all the 

 addresses appearing on the foreign mailing listsof the department. 



4. The number of individuals appearing on the foreign mailing list of any bureau, 

 division, or office shall not exceed 10 per cent of the total number of addresses appear- 

 ing on the list. 



5. No general consular list shall be maintained. Any consular distribution desired 

 must be on a list especially prepared for each publication and must be approved 

 by the Secretrary. 



6. Miscellaneous foreign requests, including requests for publications selected from 

 the Monthly List, shall be referred to the liVjrarian of the department, who, in acting 

 upon the requests, shall be governed as to the free distribution by the provisions of 

 section B, paragraph 1. Requests 'from applicants not entitled to the publications 

 free of charge shall be referred by the librarian to the Division of Publications, which 

 office shall inform the applicants in regard to the possibility of obtaining the publica- 

 tions V)y purchase from the superintendent of documents. 



7. Miscellaneous foreign requests addressed to the bureaus and divisions may be 

 referred to the library if the bureaus and divisions have no special interest in granting 

 the request, or may be acted upon by them in accordance with the provisions of 

 section B, paragraph 1. The number of pul^lications which each bureau, division, 

 and office may send to foreign countries, in addition to those sent (as issued) to the 

 mailing lists, shall be limited as follows: 



Number 

 per month. 



Bureau of Animal Industry 75 



Bureau of Biological Survey 15 



Bureau of Chemistry 75 



Bureau of Entomologj'- 75 



Office of Experiment Stations 75 



Forest Service 125 



Library (for library publications) 10 



Bureau of Plant Industry 75 



Office of Public Roads 30 



Division of Publications 10 



Bureau of Soils 75 



Bureau of Statistics 75 



Total 715 



