OFFICE OF APPOINTMENT CLERK. 397 



Regulation III. 



Section 1. The chief clerk of each Bureau, under the direction of the head 

 thereof, shall keep a record of the efficiency of all employees under his super- 

 vision, and a similar record of employees not assigned to any Bureau shall be kept 

 by the Chief Clerk of the Department. 



Sec. 2. The record of efficiency shall be kept on such forms as may be prescribed 

 by the Commission after consultation with the Secretary of Agriculture, and shall 

 embrace the elements which are essential to a fair and acctirate determination of 

 the relative merits of employees. 



Sec. 3. A record of those eligible for promotion shall be kept by the Board of 

 Promotion Revie^v. The board shall have access to efficiency records, and may at 

 any time call for a transcript of the same. 



Sec. 4. The efficiency reports made by the chiefs of the several Bureaus, Divi- 

 sions, and Offices of the Department of Agriculture respecting the value of the 

 personal services in the Department of each person serving under them, and filed 

 with the Appointment Clerk for the Chief Clerk of the Department , shall be the basis 

 of all promotions, demotions, and continuations on the rolls of the Department. 



Sec. 5. The following shall be the form of efficiency report to be used in the 



Department of Agriculture: 



U. S. Department of Agriculture, 



Office of the Secretary. 



Washington, D. C, , ISO... 



To THE Chief of the _ 



You are directed to report upon the following-named person, as the questions herein pro- 

 pounded may reqiiire, and to file the report with the Appointment Clerk for the Chief Clerk. 



J. Sterling Morton, Secretary. 



EFFICIENCY REPORT. 



M 1. is employed under your supervision. This person's 



salary is $ _ per annum. 



Upon what character of work is this person generally employed? Is it clerical? Supervisory? 

 Routine? Is it of a varied and exceptional character? Does it involve original thought, consid- 

 eration, or investigation? If it is skilled labor, state the kind, and whether it is supervisory or 

 routine. If it is that of messenger, watchman, charwoman, or mere laborer, state the fact. 



How high on a scale of 10 do you rate the quality of this person's work? 



How high on a scale of 10 do you rate the quantity of work per month done by this person? 



How high on a scale of 10 do you rate the punctuality of this person? 



How high on a scale of 10 do you rate the deportment of this person? 



How many days absent from duty on account of sickness during the six months last 

 past? 



How many days absent from duty otherwise than on account of sickness during the six 



months last past? On account of annual leave? _ Without leave? Fur- 



loughed? 



Does this person show, in your opinion, any special fitness for work of a higher intellectual 

 character than that to which assigned? 



Have you any further statement to make respecting this person? If so, make it here. 



CSigned) 



No Chief of the 



(MEMORANDUM RESPECTING THIS PERSON, COMPILED FROM THE RECORDS OF THE 



DEPARTMENT.) 



First appointed ,18 ,ata salary of $ per annum. 



Classified civil-service record: _ 



Sec. 6. An examination into the relative efficiency of employees, as shown by 

 the efficiency record hereinbefore provided for, and such further te.sts as the Com- 

 mission may deem necessary, shall constitute an examination for promotion from 

 one class to another class. No person, except as herein provided, shall be eligible 

 for promotion until he shall have passed such an examination. 



Sec. 7. Examinations for promotion from one grade to another grade shall be 

 condiicted by the Board of Promotion Examiners at such times as may be fixed 

 by the Commission. 



Sec. 8. Efficiency reports shall be called for by the Chief Clerk immediately 

 before the termination of the first half of the fiscal year, and also immediately 

 before the termination of the fiscal year, and may be called for at such other times 

 as the interests of the Department seem to require. 



John R. Procter, 

 President Civil Service Commission. 



