40 



45. The directors of each local institute shall convene each year, in the month 

 of Sei)tein))er, for the juirpose of arranging for the annual meeting. (See clause 

 IC). ) At this meeting the order of husiness shall he as follows: 



( 1 ) Selection of a ])lace for holding the annual meeting. 



(2) Shall a request he sent to the superintendent for a delegate to attend the 

 annual meeting? 



(r{) If it is decided not to send a request to the superintendent for the services 

 of a delegate, the director shall select a date on which to hold the annual meet- 

 ing, which shall Ik' l)etweeu the 1st and 30th of November. (See clauses 14, IG, 

 17, and 18.) 



Executive Committee. 



40. The executive connnittee shall carry into effect the ])lan of work decided 

 upon liy the lioard of directors and shall arrange the details of the same. (See 

 clauses !) and <i<i. ) 



Notice of Mektinos. 



47. A meeting of the directors or of the executive committee may be held at 

 any time, provided one week's notice by letter he given to each director in the 

 case of a directors' meeting, and a similar notice to each executive officer in case 

 of an executive committee meeting. Meetings of the executive officers or of the 

 directors may he held on shorter notice, provided each director or executive 

 officer be otherwise notified and agrees thereto. (See clause 25.) 



Duties of Officers, 

 president. 



48. It shall be the duty of the president to preside at all meetings of the board 

 of directors and of the executive committee. In the absence of the president 

 the vice-president shall i^reside, and if both are .•ibsent a chairman shall be 

 ai>pointed by the committee. 



SECRETARY-TREASURER. 



49. The secretary-treasurer shall have the ])Owers of a managing director, 

 acting under the control aud with the approval of the executive committee. 



SECRETARY. 



50. It shall be the duty of the secretary to call meetings of the executive com- 

 mittee and board of directors, upon the authority of the president or any two 

 officers or directors, to give notice of all meetings as recpiired by these rules, 

 and keel) correct minutes of the proceedings. 



51. All official correspondence relating to the institute shall be conducted by 

 the secretary or in the name of the secretary. 



52. In all correspondence relating to the institute the name of the institute 

 shall be given in full after the signature of the officer, except in cases where an 

 official heading is used, giving the name of the institute. 



53. All reports and returns required by the superintendent shall lie mndc upon 

 forms especially i)i-ovided and in the manner indicated. 



54. The secretary shall keep a book in which shall be entered the names and 

 addresses of members in alphabetical order, also a book to be used as a mailing 

 list, which shall contain the names of parties to whom posters, programmes, etc.. 

 may be sent. 



55. It shall be the duty of the secretary to i)repare and submit to the execu- 

 tive conujiittee the annual report, as set forth in clause 23, and to present the 

 linal report to the annual meeting. 



