31 



21. It shall he the duty of the board of directors, or executive committee 

 appoiuted by them, to complete all arraugemeuts within due time for the holdiug 

 of the meeting. 



Duties of Officebs. 



22. The board of directors shall have full control of the affairs of the insti- 

 tute. They shall arrange time and places of meetings, and shall outline the 

 work and the policy of the institute. 



2:'>. The executive conmiittee shall, if appointed, carry into effect the plan 

 of work decided upon by the board of directors, and shall arrange the details 

 of the same. 



24. The president shall preside at all meetings of the board of directors and 

 executive committee, and in his aitsence the vice-president shall preside, and in 

 the absence of both, then a chairman shall be elected from amongst the members 

 present. 



25. The secretary shall have the powers of managing director, acting under 

 the control and with the approval of the executive committee. He shall call all 

 meetings of the executive committee and board of directors upon the authority 

 of the president or of any two officers or dii'ectors, give notices of all meetings as 

 retjuired by these rules, make returns, keep correct minutes of the proceedings, 

 and conduct all correspondence in the name of the institute. All reports and 

 returns re<p]ire(l liy the superintendent shall be made upon forms specially 

 jirovided and in the manner indicated. 



2G. The secretary shall keep a book in which shall be entered the names and 

 addi'esses of members in alphabetical order, also a book to be used as a mail- 

 ing list, which shall contain the names of parties to whom posters, programmes, 

 etc., may be sent. 



27. It shall be the duty of the secretary to prepax'e and submit to the execu- 

 tive committee the annual report and to present the final report to the annual 

 meeting. Not later than ten days after the annual meeting he shall forward to 

 the superintendent, liy registered mail, a copy of said report, together with a 

 copy of the treasurer's report, the name and address of each officer and director 

 elected for the ensuing institute year. 



28. On or before the 30th day of January of each year the secretary shall 

 send a revised list of members for the current membership year to the super- 

 intendent, and quarterly thereafter he shall forward the name and address of 

 each additional person who has since the previous return become a member of 

 the institute. The capita grant, as provided by the act, shall be paid on mem- 

 bersliii) as returned by the secretary on the 30tb day of June of the current 

 year. 



29. Within cnie week after the close of each institute meeting or series of 

 meetings the secretary shall forward to the superintendent a detailed report 

 of said meeting or meetings, in which shall be stated the name of the place or 

 places where sessions were held, the number of persons present at each session, 

 the name and address of each person who read a paper or gave an address, and 

 the title of the address or paper. 



?>0. The secretary shall, when possible, retain the maiuiscript of all papers 

 read at meetings of the institute by local talent, in order that he may, when 

 re(iuired. furnish the superintendent with the same. Each institute is required 

 to forward at least two such papers each year, whicli may i)e iniblished as the 

 superintendent decides. Secretaries or essayists are not required to rewrite 

 papers before sending them to the superintendent, but may forward them as 

 read at the local meeting. 



