58 



Duties ok Officers, 

 pkesiuent. 



48. It shall be tlio duty of tlio president to preside at all meetings of the 

 board of directors and of the execntive committee. In the absence of the presi- 

 dent the vice-president shall preside, and if both are absent a chairman shall 

 be appointed by the conmiittee. 



SECRETARY-TREASURER. 



49. The secretary-treasurer shall have the powers of a managing director, 

 acting under the control and with th(> approval of the execntive conunittee. 



SECRETARY. 



50. It shall l>e the duty of the secretary to call meetings of the executive 

 conunittee and board of directors upon the authority of the president or any 

 two officers or directors; to give notice of all meetings as required by these 

 rules, and keep correct minutes of the proceedings. 



51. All official correspondence i-elating to the institute shall be conducted 

 by the secretary or in the name of the secretary. 



52. In all correspondence relating to the institute the name of the institute 

 shall be given in full after the signature of the officer, except in cases where 

 an official heading is used giving the name of the institute. 



5.3. All reports and returns required by the superintendent shall be made 

 upon forms especially provided and in the manner indicated. 



54. The secretary shall keep a book in which shall be entered the names and 

 addresses of members in alphabetical order, also a book to be used as a mailing 

 list, which shall contain the names of parties to whom posters, programmes, 

 etc., may be sent. 



55. It shall lie the duty of the secretary to i)rei)ar«> and sultmit to the execu- 

 tive conmiittee the annual report as set forth in clause 3. and to present the 

 final report to the annual meeting. 



56. Not later than the 1st day of July of each and every year he shall for- 

 ward to the sui)erintendent, liy registered mall or otherwise, copy of said report, 

 together with a copy of the financial statement and the name and address of 

 each officer and director elected for the ensuing institute year. 



57. On or before the 10th day of January of each year the secretary shall 

 send a revised list of members for the current membership year to the superin- 

 tendent, and on or before the loth <iay of each succeeding month he shall for- 

 ward the name and address of each additional person who has since the previous 

 return become a member of the institute. (See clause 0.) 



58. Within one week after the close of each institute meeting or series of 

 meetings the secretary shall forward to the superintendent a detailed report of 

 said meeting or meetings, in which shall be stated the name of the place or 

 places where sessions were held, the number of persons present at each ses- 

 sion, the name and address of each person who read a paper or gave an address, 

 the title of the address or paper, and a comment upon its value, whether good, 

 fair, or indifferent. (Use Form A of secretary's minute book for making returns 

 required by this clause.) 



59. On or before the 1st day of March the secretary shall report to the super- 

 intendent — 



(1) The name of place selected for holding the annual meeting; also the 

 name of the hall in which it will be held. 



