COUNCIL FINANCE. V 



VII.— LOCAL AND RECEPTION COMMITTEES. 



(a) A Local Committee sliall be constituted for the Centre at which 

 the Annual Session is to be held, and shall consist of the Members of 

 the Council resident in that Centre, with such other Members of the 

 Association as the said Members of Council may elect. 



(b) The Local Committee shall form a Reception Committee to assist 

 in making arrangements for the reception and entertainment of visitors. 

 Such Reception Committee may include persons not necessarily Members 

 •or Associates of the Association.* 



(c) The Local Committee shall be responsible for all e.vpenses in 

 ■connection with the Annual Session of the Association. 



VIII.— HEADQUARTERS. 

 The Headquarters of the Association shall be in .Johannesburg. 



IX.— FINANCE. 



(a) The Financial Year shall end on the 31st of May. 



ib) All sums received for Life Subscriptions and for Entrance Fees 

 shall be invested in the names of three Trustees appointed by the Council, 

 and only the interest arising from such investment shall be applied to 

 the uses of the Association, except by resolution of a General Meeting; 

 provided that any composition fee as a Life Member paid over to the 

 Trustees of the Endowment Fund after the 30th day of May, 1914, may. 

 ■upon the death of such Member, be repaid by the Trustees to the General 

 Account of the Association, if the Council shall so decide. 



(c) The Local Committee of the Centre in which the next ensuing 

 fiession is to be held sliall have the power to expend money collected, 

 or otherwise obtained in that Centre, other than the subscriptions of 

 Members. Such disbursements shall be audited, and the financial statement 

 and the surplus funds forwarded to the General Treasurer within one 

 month after the Annual Session. 



(d) All cheques shall be signed by the General Treasurer and a 

 General Secretary, or bv such other person or persons as may be 

 authorised by the Council. 



(e) Whenever the balance in the hands of tlie Treasurer shall exceed 

 the sum requisite for the probable or current expenses of the Association, 

 the Council shall invest the excess in the names of the Trustees. 



(f) On the request of the majority of the Members of Council of 

 any Centre in which two or more Members of Council reside, the Council 

 shall empower the local Members of Council in that Centre to expend sums 

 not exceeding in the aggregate 10 per centum of the amount of Annual 

 Subscriptions raised in that Centre. 



(g) The wliole of the acounts of the Association, i.e., the local as well 

 as the general accounts, shall be audited annually bv an auditor appointed 

 by the Council, and the balance-sheet shall be submitted to the Council 

 at the first meeting thereafter, and be printed in the Annual Report of 

 the Association. 



* The Reception Committee should make arrangements to provide : — 



(1) A large hall for the delivery of the Presidential Address and evening lectures. 



(2) A large room to be used as a Reception Room for members and others, at which 

 all information regarding the Association can be obtained, and which shall have attached 

 to it two Secretaries' Offices, a Writing Room for members and others, a Smoking 

 Room, and Ladies' Room. 



(3) Six rooms, each capable of accommodating abo\it 30 or W people, to be used 

 as Sectional Meeting Rooms, and, if possible, to have rooms attached, or in close 

 proximity, for the purpose of holding meetings of Sectional Committees. 



(4) Other requirements, such as office furniture, blackboards, window blinds to 

 <3arken sectional meeting rooms for Lantern lectures, notice boards, etc. 



