REPORT OF THE SECRETARY. 81 



special department, cau not form a part of such a sectional library, except upon the 

 recommendation of the librarian, approved by the Assistant Secretary. 



4. The official in charge of each sectional library shall be responsible for its safe- 

 keeping and shall on no account lend the books. 



5. Books in the sectional library must be returned to the central library before 

 they can be issued for use outside of the office or room to which they are accredited. 



6. The books of each sectional library shall be kept separate from all other books 

 in the rooms of the official or curator, in distinct cases, the locks of which shall be 

 controlled by a master key in the hands of the librarian, who may, at stated times, 

 examine them and call the attention of the curators to any deficiencies. 



7. No person who is not a member of the scientific staff of the Institution or 

 Museum shall withdraw books or other matter without written permission from the 

 Assistant Secretary of the Smithsonian Institution, the assistant in charge, the 

 curator in charge of the Museum, or the librarian. Persons taking books from the 

 central library shall be responsible for the safe-keeping of the same, and shall make 

 good any losses. They shall not be allowed to withdraw other books until those 

 which are lost have been restored. 



8. The librarian shall have authority to decide what books are suitable for any 

 curator's sectional library, and to recall any book not in a sectional library within 

 two weeks. Permanent recalls of books from sectional libraries may be made, as 

 well as temporary calls. In case of certain rare, or costly, or encyclopedic works, 

 or in other special instances, the librarian- shall be authorized to designate books 

 which shall in no case be taken from the library. These regulations shall not 

 apply to any books now actually in the office of the editor. All books and other 

 matter not in the sectional library shall be at all times subject to recall by the 

 librarian. 



9. The librarian will be expected to exercise his discretion as to the books to be 

 withdrawn from the Congressional Library, but will (in the absence of special cause 

 to the contrary) recall anj^ book upon receiving a written request for the same. 



10. The librarian shall annually, or oftener, report to the Secretary any defective 

 series, any missing books, or any new serials or books which are specially desirable. 



REGULATIONS CONCERNING ENTRY AND ACKNOWLEDGMENT OF BOOKS. 



11. All books, pamphlets, maps, and other publications acquired by the Smith- 

 sonian Institution through exchange, or donation, or purchase shall be separately 

 entered by the librariau, who shall prepare reference lists, with the aid of which he 

 shall, immediately upon their receipt from the assistant in charge of office, divide 

 them into two classes ; one of which is to be fully entered within a day of its receipt, 

 the otlier to be fully entered in any case at some time within the current week. 



12. It shall be an invariable rule that such a full entry, to consist of both a day- 

 book and a ledger-account entry, shall be made within the above-specified time, for 

 every separate book, or pamphlet, or map, without exception; but it is understood 

 that this ledger account may be in the form of a card catalogue. 



13. Against every title there shall be entered in the daybook the letter "C" 

 (Smithsonian Library deposited in Library of Congress), or "G" (Smithsonian 

 Library deposited with Surgeon-General), or "1" (Smithsonian Library deposited 

 at the Institution). Books purchased at the Institution's cost and intended for the 

 Secretary's library, or the office library, shall be entered in a separate book, and it 

 shall be the duty of the librarian to see that all books of the first class are prepared 

 for delivery to the Librarian of Congress within the current week. 



14. The librarian shall notifj' the exchange department within the current week of 

 any new correspondent on his books, and shall also acknowledge receipt to the 

 senders or donors of every article, at stated times, at intervals of not more than a 

 year, and shall make a record of such entry with the date of acknowledgment oppo- 

 site to the entry of the work in question. 



SM 94 6 



