Febi-uarj^, '14] NEWELL: FILING CORRESPONDENCE 89- 



AXTS STAPLE CROP INSECTS 



APICULTURE ASSOC. OF ECONOMIC EN- 

 COTTON INSECTS TOMOLOGISTS 



FRUIT & TRUCK INSECTS BILLS & ORDERS 

 FOREST, SHADE & NUT TREE CAMPUS 



INSECTS INFORMATION 



FOUL BROOD GENERAL 



These files are kept in anj^ convenient pLace, j^referably on a table,, 

 and constitute the "active file," or group, in which the correspond- 

 ence is filed from day to day (Plate 6). The letters, with the carbon 

 copies of replies attached, are arranged by subject and then filed 

 alphabetically under each subject, according to the name of the cor- 

 respondent. One has but little difficulty in deciding under what 

 subject any given letter should be filed. Thus, a letter concerning 

 the onion thrips would be filed under "Fruit & Truck Insects," and 

 one about Hessian fly in the file labeled "Staple Crop Insects." Oc- 

 casionally a letter may be classed under any one of two or more sub- 

 jects and to cover such cases certain simple rules must be adopted. 



The nature of the correspondence falling in the classifications 

 "Ants," "Apiculture," "Cotton Insects," "Fruit & Truck Insects," 

 "Foul Brood," "Forest, Shade & Nut Tree Insects," and "Staple 

 Crop Insects" is at once apparent. 



The use of the remaining files is governed b}^ the following general 

 rules : 



In the file labeled "Assoc, of Economic Entomologists" is placed 

 correspondence with other members of the Association upon entomolo- 

 gical matters of general interest, or regarding Association matters^ 

 but not regarding any specific insect problem. 



The "Bills & Orders" file covers all^ correspondence relating to the 

 ordering of supplies and the employment of labor, as well as corre- 

 spondence relative to the settlement of accounts, payment of bills, etc. 

 It does not, however, include correspondence which is concerned only 

 with the matter of prices or the nature of supplies, apparatus, etc.; 

 this being placed under "Information." 



The file "Campus" takes all correspondence with parties located 

 on the College grounds. This is virtually synonymous with such a 

 term as "local correspondence." 



Under the head of "Information" we file copies of all letters in which 

 we request information from others, together with the replies to such 

 letters. Under this head come such things as quotations on supplies, 

 identity of specimens sent to other workers, etc. The file does not 

 include anything in the way of information which we furnish to others. 



The file "General" receives all correspondence which does not fall 



