﻿86 
  ANNUAL 
  EEPORT 
  SMITHSONIAN 
  INSTITUTION, 
  1922. 
  

  

  On 
  the 
  receipt 
  of 
  a 
  consignment 
  from 
  a 
  domestic 
  source 
  it 
  is 
  assigned 
  a 
  

   " 
  record 
  number," 
  which 
  number 
  is, 
  for 
  identification 
  purposes, 
  placed 
  on 
  

   each 
  package 
  contained 
  therein. 
  After 
  the 
  packages 
  have 
  been 
  recorded 
  

   they 
  are 
  packed 
  in 
  boxes 
  with 
  consignments 
  from 
  other 
  senders 
  and 
  are 
  

   forwarded 
  by 
  freight 
  to 
  the 
  bureaus 
  or 
  agencies 
  abroad 
  which 
  have 
  under- 
  

   taken 
  to 
  distribute 
  exchanges 
  in 
  those 
  countries. 
  To 
  Great 
  Britain 
  and 
  

   Germany 
  shipments 
  are 
  made 
  weekly, 
  to 
  France 
  and 
  Italy 
  semimonthly, 
  and 
  

   to 
  all 
  other 
  countries 
  consignments 
  are 
  forwarded 
  at 
  intervals 
  not 
  exceeding 
  

   one 
  month. 
  

  

  The 
  Institution 
  assumes 
  no 
  responsibility 
  in 
  the 
  transmission 
  of 
  packages 
  

   intrusted 
  to 
  its 
  care, 
  but 
  at 
  all 
  times 
  uses 
  its 
  best 
  endeavors 
  to 
  forward 
  ex- 
  

   changes 
  to 
  their 
  destinations 
  safely 
  and 
  as 
  promptly 
  as 
  possible. 
  Especial 
  

   attention 
  should 
  be 
  called 
  in 
  this 
  connection 
  to 
  the 
  time 
  ordinarily 
  required 
  

   for 
  packages 
  sent 
  through 
  the 
  exchange 
  service 
  to 
  reach 
  their 
  destinations. 
  

   To 
  Great 
  Britain 
  and 
  Germany, 
  for 
  example, 
  where 
  weekly 
  shipments 
  are 
  made, 
  

   the 
  average 
  time 
  for 
  a 
  package 
  to 
  reach 
  its 
  destination 
  is 
  about 
  six 
  weeks. 
  In 
  

   some 
  instances 
  the 
  period 
  is 
  much 
  shorter 
  and 
  in 
  no 
  case 
  should 
  it 
  be 
  longer 
  

   unless 
  there 
  is 
  some 
  unavoidable 
  delay 
  at 
  the 
  ports 
  of 
  embarkation 
  or 
  debarka- 
  

   tion. 
  To 
  those 
  countries 
  to 
  which 
  shipments 
  are 
  made 
  at 
  semimonthly 
  and 
  

   monthly 
  intervals, 
  the 
  time 
  of 
  delivery 
  is 
  of 
  course 
  somewhat 
  longer, 
  depending 
  

   on 
  the 
  distance 
  and 
  also 
  whether 
  packages 
  are 
  received 
  at 
  the 
  Institution 
  im- 
  

   mediately 
  before 
  or 
  after 
  a 
  shipment. 
  If, 
  therefore, 
  advance 
  notices 
  are 
  

   mailed 
  by 
  senders, 
  mention 
  should 
  be 
  made 
  of 
  the 
  above 
  facts 
  in 
  order 
  that 
  

   consignees 
  may 
  expect 
  some 
  delay 
  between 
  the 
  receipt 
  of 
  notices 
  and 
  the 
  

   arrival 
  of 
  packages. 
  In 
  cases 
  where 
  greater 
  dispatch 
  is 
  desired, 
  publica- 
  

   tions 
  should 
  be 
  forwarded 
  by 
  the 
  senders 
  to 
  their 
  foreign 
  destinations 
  direct 
  

   by 
  mail. 
  

  

  BTILES. 
  

  

  The 
  rules 
  governing 
  the 
  Smithsonian 
  International 
  Exchange 
  Service 
  are 
  as 
  

   follows 
  : 
  

  

  1. 
  Consignments 
  from 
  correspondents 
  in 
  the 
  United 
  States 
  containing 
  pack- 
  

   ages 
  for 
  transmission 
  abroad 
  should 
  be 
  addressed 
  — 
  " 
  Smithsonian 
  Institution, 
  

   International 
  Exchanges, 
  Washington, 
  D. 
  C," 
  and 
  forwarded 
  with 
  carriage 
  

   charges 
  to 
  Washington 
  prepaid. 
  

  

  2. 
  In 
  forwarding 
  a 
  consignment 
  the 
  sender 
  should 
  mail 
  a 
  letter 
  to 
  the 
  

   Institution, 
  stating 
  by 
  what 
  route 
  it 
  is 
  being 
  shipped, 
  and 
  the 
  number 
  of 
  

   boxes 
  or 
  parcels 
  which 
  it 
  comprises. 
  A 
  list 
  giving 
  the 
  name 
  and 
  address 
  of 
  

   each 
  consignee 
  should 
  also 
  be 
  furnished. 
  This 
  request 
  should 
  invariably 
  be 
  

   complied 
  with 
  for 
  record. 
  

  

  3. 
  Packages 
  should 
  be 
  legibly 
  and 
  fully 
  addressed, 
  using, 
  when 
  practicable, 
  

   the 
  language 
  of 
  the 
  country 
  to 
  which 
  they 
  are 
  to 
  be 
  forwarded. 
  In 
  order 
  to 
  

   avoid 
  any 
  possible 
  dispute 
  as 
  to 
  ownership, 
  names 
  of 
  individuals 
  should 
  be 
  

   omitted 
  from 
  packages 
  intended 
  for 
  societies 
  and 
  other 
  establishments. 
  

  

  4. 
  Packages 
  should 
  be 
  securely 
  wrapped 
  and 
  cardboard 
  used 
  if 
  necessary 
  

   to 
  protect 
  plates 
  from 
  crumpling. 
  

  

  5. 
  Letters 
  are 
  not 
  permitted 
  in 
  exchange 
  packages. 
  

  

  6. 
  If 
  donors 
  desire 
  acknowledgments, 
  packages 
  may 
  contain 
  receipt 
  forms 
  

   to 
  be 
  signed 
  and 
  returned 
  by 
  the 
  establishment 
  or 
  individual 
  addressed. 
  

   Should 
  publications 
  be 
  desired 
  in 
  exchange, 
  a 
  request 
  to 
  that 
  effect 
  may 
  be 
  

   printed 
  on 
  the 
  receipt 
  form 
  or 
  on 
  the 
  package. 
  

  

  7. 
  The 
  work 
  carried 
  on 
  by 
  the 
  International 
  Exchange 
  Service 
  is 
  not 
  in 
  any 
  

   sense 
  of 
  a 
  commercial 
  nature, 
  but 
  is 
  restricted 
  to 
  the 
  transmission 
  of 
  pub- 
  

  

  