36 ORGANIZATION OF THE U. S. NATIONAL MUSEUM. 



LXXXVIII. 



Management of the Bistribiif ion File. — The Distribution File is to be 

 kept in the office of the Eegistrar. Every package sent out shall have 

 assigned to it an enveloi:>e, upon which the address, date of sending, 

 and nature of object sent shall be marked. These shall be arranged 

 alphabetically, to serve as alphabetical index to Record of Distribution. 

 Complete invoicesof every sending consisting of more than one object shall 

 be filed here, and the packets in this file may be removed only by order 

 of Director or Assistant Director. 



In this file, with the other papers relating the distributions, shall be 

 kept applications which have been filled. 



LXXXIX. 



Management of Correspondence File. — The Copy -Book Eecord of letters 

 signed by the Director of the Museum shall be kept by the Correspond- 

 ing Clerk of the Smithsonian Institution. In the file-room of the 

 Smithsonian Institution shall be kept all letters not relating directly to 

 the administration of the Museum or the history of the collections. 



The Assistant Director shall keep the required record of his corres- 

 X)ondence by copy-book and letter file, and in his letter-file may be placed 

 letters received by the Director or other officers of the Museum relating 

 to the actual administration of the Museum. 



Curators of sections are expected to keep copy-book records of letters 

 written by them on Museum business, the same to be at any time open 

 to the inspection of the authorities of the Museum, and to hand in for 

 filing in the Historical File letters relating to history of specimens, and 

 in the Correspondence Division of the Administration Files letters relating 

 to general administration which they may receive. 



XC. 



Management of Administration Files. — The Administration Files shall 

 be arranged in the most convenient manner in the office of the Assistant 

 Director, who will, when desired, aid other officers of the Museum in 

 consulting their contents. These files shall contain; 



Reports of officers of the Museum. 



Reports of collectors working for the Museum. 



All records or memoranda which have been kept in the past by officers 

 of the Museum. 



Plans and specifications for cases, bottles, and all kinds of Museum 

 supplies. 



Samples of labels, stationery, blanks, bottles, locks, &c., &o., includ- 

 ing all kinds of Museum supplies. 



Contracts and proposals. 



Catalogues, plans, &c., illustrating work of other museums. 



Circulars and j)rice lists of tradesmen and manufacturers. 



