Page 333 equipment and instruments 432 



A description of the damage to each instrument returned to the Washington Office 

 for repairs must be attached to the instrument. Replacement instruments, if they are 

 needed, should be requisitioned at the same time damaged instruments are forwarded. 



432. Instrument Requisitions 



All items of equipment and instruments are obtained from the Washington Office 

 by requisition of the Chief of Party, using Form 12, Requisition for Instruments and 

 General Property. A requisition for instruments, stating the date when needed at 

 destination, must be submitted to the Washington Office sufficiently in advance to 

 allow adequate time for packing, boxing, and shipping. If the need for any item is 

 urgent, requisition may be made by telegraph or radio, followed by Form 12 forwarded 

 by mail in the usual manner. Such requisitions must be kept at a minimum. 



Immediately on receipt of a shipment of instruments, the Chief of Party should have 

 the items checked with those shown on the invoice from the Washington Office, usually 

 mailed on the day of shipment. The number stamped on each instrument should be 

 checked carefully with that on the invoice, so that any discrepancy may be corrected. 

 Each instrument should be closely examined to ensure that there has been no damage 

 in transit and that each is in good working order. Any discrepancy between the invoice 

 and the items received, or any damage, must be reported to the Washington Office at 

 once. 



433. Accountability for Instruments 



The Chief of Party is directly accountable for every item of equipment and each 

 instrument charged to his account. Form 14, Inventory of Instruments and General 

 Property, shall be prepared and submitted in accordance with instructions prmted on the 

 back of the form. Erch item of property shall be listed on a separate line in alphabetical 

 and numerical order, together with all trarsactions involved. A smooth copy of this 

 inventory shall be submitted annually, as of December 31, for comparison with the 

 records of the Washington Office. 



In the Office, the property accounts of the Commanding Officer of a vessel are filed 

 under the vessel's name, but all others are filed under the name of the Chief of Party. 

 Accordingly, when Commanding Officers are relieved, the transfer of equipment and 

 instruments shall be shown on the regular inventory, Form 14. The inventory shall be 

 brought up to the date of the transfer in all particulars and a receipt, showing that the 

 property as per inventory of vessel was transferred, will be sufficient. When for any 

 reason it is impracticable to bring the inventory up to date, the receipt should be for 

 all items appearing on the Inventory of Instruments and General Property submitted by 

 {Name of Commanding Officer relieved and vessel) on December 31 (year), amended by all 

 changes to date. A smooth copy of the inventory need not be sent to the Office at this 

 time. When a Chief of Party of an independent field party is relieved, itemized receipts 

 for all equipment and instruments shall be submitted on Form 573, Letter of Trans- 

 mittal and Receipt for Transfer of Instruments or General Property, as for property 

 transferred between field parties. 



When equipment or instruments are transferred from one vessel or field party to 

 another, Form 573 shall be prepared and submitted in accordance with instructions 

 printed on the back of the form. When a field party is disbanded, all instruments shall 

 be returned to -the Washington Office or transferred to another vessel or party, the trans- 

 fer being accounted for on Form 573. 



