Page 795 records and reports 8512 



returned to the Chief of Party, without request, after the information on them has been 

 transferred to the Office progress charts. 



8512. Season^s Progress Sketch 



A progress sketch, made on tracing cloth, summing all the information shown on 

 the monthly progress sketches, shall accompany the season's report. The monthly 

 progress sketch may be used for this purpose, if desired. The title must state "Progress 

 Sketch to Accompany Season's Report," and should include the date of closing field work 

 in addition to the information in the title of the monthly progress sketch. When this 

 tracing is forwarded it should be accompanied by a request for the number of copies 

 desired. 



Any triangulation executed by a field party shall be shown on a separate 

 progress sketch also attached to the season's report. This sketch should be prepared in 

 accordance with instructions on pages 115 and 116 of Special Publication No. 145. 



8513. Annual and Semiannual Progress Sketches 



A progress sketch on tracing cloth with maximum dimensions of 8 by lOji inches 

 (standard letter paper size) shall accompany the annual report and be submitted as of 

 June 30 of every year. A similar progress sketch shall also accompany the semiannual 

 report when the latter is required (see 8516). If a field party has worked on more than 

 one project dm-ing the fiscal year, a separate sketch is required for each. The scale of 

 this sketch must necessarily be small. Triangulation may be generalized to show the 

 area covered. The title should state "Progress Sketch to Accompany Annual Report" 

 or "Semiannual Report," as the case may be, and include the following information: 

 class of^ work, locality, project number, fiscal year, inclusive dates of field work, name of 

 vessel or party, and name of Chief of Party. 



8514. Monthly Progress Reports 



Each Chief of Party, each Commanding Officer, each District Supervisor, and each 

 person in charge of a Processing Office or other independent establishment, shall mail 

 to the Washington Office a brief monthly report of work accomplished. This report 

 must be mailed so that it will arrive in Washington, D. C, not later than the 25th day 

 of the month, and shall cover the period from the date of the previous month's report. 



Each Chief of Party shall mail to the Washington Office, not later than the 10th 

 day of each month, a report and daily journal of occupation of his party during the pre- 

 ceding month. This shall be made on Form 20a, Monthly Report and Journal of Field 

 Party. It must be submitted in accordance with instructions printed on the back of 

 the form; all pertinent details shall be fm-nished. This report, if properly kept, will 

 furnish the information for computing the cost data required in 8515(/). 



Each Chief of Party, each Commanding Officer, and each person in charge of a 

 Processing Office shall report monthly to the Washington Office the progress of office 

 work on survey sheets and field records for which field work has been completed. These 

 reports shall be mailed on the 1st day of the month. Separate reports are required 

 for each project of each field party. Hydrographic surveys, topographic surveys, and 

 other field records shall be reported separately on the three different forms which are 

 provided, in accordance with the instructions at the bottom of each form. 



