8515 HYDROGRAPHIC MANUAL Page 796 



Duplicate copies of reports from Processing Offices shall be mailed to the Chiefs 

 of Party of the respective projects (see 9266). 

 The Forms to be used are: 



M-961, Progress of OflSce Work on Topographic Sheets. 



iV/-962, Progress of OflSce Work on Smooth Hydrographic Sheets. 



M-963, Progress of Office Work on Field Records. 



8515. Season's Report 



A season's report shall be submitted by every Chief of Party, not later than 1 

 month after the season's field work is completed. This report shall be in detail, cover- 

 ing each project completed or in progress. ^Vhen field work on one project is con- 

 tinuous from July 1 to December 31, the report shall be made as of the latter date 

 if there is no immediate prospect of completing the project. Descriptions of, and 

 recommendations on, new methods of field work, descriptions of new instruments and 

 equipment, and similar subject matter should be submitted as separate special reports 

 (see 858). 



The following information and data should be included in the season's report: . 



(a) The project number and the name of the officer submitting the report at the top of the out- 

 side cover. 



(b) Dates of original and supplemental instructions and of beginning and ending field work. 



(c) A brief chronology of the activities of the party. 



(d) Brief mention of any unusual activities, such as assistance rendered to other vessels or per- 

 sons, and surveying that is not a part of the project (see for example 356) . 



(e) The general organization of the party, including a list of all officers and the general capacity 

 in which each was employed, giving any dates of reporting or detachment. 



(/) A table of statistics on Form 21, Statistics, Cost, and Summary of Field Work, showing 

 a summary of the results obtained. Where the report covers operations in 2 fiscal years the statistics 

 for the 2 years should be separated. Instructions for the use of Form 21 are printed on its back. 



(g) Cost data on Form 615, in accordance with instructions on the back of the form. The 

 Monthly Report and Journal of Field Party, Form 20a, should be kept in such a manner that the 

 information needed to compute the cost data will be readily available (see also 156). 



(h) A brief summary of the methods employed in executing the work. 



(z) An inventory of all computations, field records, hydrographic and topographic surveys, 

 either completed or uncompleted, including any already forwarded to the Washington Office or to 

 a Processing Office, and any remaining on hand from previous seasons. There should be included 

 an estimate of the time necessary to complete the office work on each sheet forwarded to the Wash- 

 ington Office or to a Processing Office for completion. 

 • (j) The season's progress sketch in accordance with 8512. 



(k) A separate progress sketch on a larger scale, if necessary, showing only the triangulation. 



8516. Annual and Semiannual Reports 



An annual report shall be submitted as of June 30 of each year on Form M-l 133-5, 

 Annual Statistical Keport. This report must not be delayed — no other work shall be 

 allowed to interfere with its preparation and transmittal. Statistics only are required, 

 the information being needed for inclusion in the Director's annual report. A sepa- 

 rate report must be made for each project. The person who is Chief of Party on June 

 30 shall submit this report for the entire fiscal year, regardless of the length of time he 

 has been chief of that party. The annual progress sketch (see 8513) shall accompany 

 this report. 



If a project is completed between July 1 and December 31, a semiannual report, 

 similar to the annual report in all respects, shall be submitted as of the latter date; if 



