9138 HYDROGRAPHIC MANUAL PaGE 822 



The exact full name of the publication must be shown wherever used. The serial 

 number of the new edition is assigned by the Editor, Obtain the estimated cost of 

 illustrations and enter it on the requisition. Note any unusual requirements, such as 

 binding in the chart-index sheet (if not so specified, it may be stapled in), and numbering 

 every fifth line for certain parts of the text without decreasing the width of the printed 

 part of the page. Give the jacket number of any sections that are already plated 

 for use, and describe. 



9138. Galley and Page Proofs — Proofreading and Correcting 



It is very important that the galley be proofread by the writer or by someone 

 familiar with the manuscript and coast pilot work. Corrections are indicated accord- 

 ing to the Government Style Manual. A Pilot is brought up to date at this time by 

 applying such information as has been received since the manuscript was completed. 

 The date of the last Notice to Mariners used is considered the date of the Pilot, and is 

 entered as such at the end of the preface. 



It is essential that all corrections be made on the galley proof, as there are very 

 strong objections to making any at all on the page proof. Corrections and additions 

 are expensive, even to the galley proof, and should be kept at a minimum. 



Wlien proofreading the page proof, only the corrections and additions made to the 

 galley proof need be checked. 



Only essential corrections can be made on the page proof. No additions whatso- 

 ever should be made unless they are of unusual importance. Wliere additions are 

 necessary, they should be made in a manner to cause as little resetting of type as possible. 

 It is usually best to consult the Editor about this, because of his familiarity with printing 

 procedure. 



In proofreading, the author should always hold the latest proof, and the material 

 should be read to him. 



9139. Index 



The index is ordinarily prepared bj'^ the Editor. If it has to be prepared in the 

 •Coast Pilot Section, the work should be done by someone experienced in indexing, or a 

 •careful study should be made of a good index to see how cross-indexing is best done. 

 The value of a Coast Pilot to the user depends largely on the accessibility of the infor- 

 mation contained and the ease with which that information can be referred to the 

 respective charts. It follows, therefore, that the index determines to a large degree 

 the value of the Pilot, and the utmost care should be exercised in its preparation. 



When the galley proof is received, all names and headings to be indexed are entered 

 on cards of a convenient size, usually 3 by 5 inches mth trimmed edges. One card 

 is used for each name. The number of the largest-scale chart on which the feature 

 appears is entered in parentheses after the name. Additional cards are prepared for 

 cross-indexing as necessary. One card is used for each entry in the index. Charts are 

 indexed by number in the same manner, and later the numbers of the pages on which 

 they are described are added. 



When the page proof is received, the page numbers are entered on the cards, after 

 which all entries on the cards are checked. The original entries may be prepared by a 

 stenographer, but they should be checked in the Coast Pilot Section. 



After having been checked, the cards are arranged in alphabetical sequence, then 

 numbered so that they may be rearranged readily if disturbed, and a typed copy of the 



