86 THE NATIONAL FOREST MANUAL. 



been complied with, and that the necessary entries have been made on the pr< 

 erty records, and will send one of the forms to the member. 



When M member is rhurgt-d with responsibility fo.r the loss of the 

 the property auditor will enter upon the Form srs the cost value of the 

 erty. He will prepare a letter of transmittal (Form 8G1) to the district fiscal 

 agent at <>gd<Mi, Utah, and send the Form SGI and the original of the Form 

 to the member, keeping the duplicate Form 858 in a temporary file. The mem- 

 ber will remit the value of the property to the district fisral agent at Ogden. 

 accompanied by the Forms SGI and 858. Upon receipt from the district ti 

 agent of the Form 858 with the certificate thereon that payment has been made, 

 the property auditor will credit the member on the record and send him the 

 Form 585 with a certificate thereon that the necessary entries have been made 

 on the property records to close the account. 



Each article lost must be reported on a separate certificate of loss (Form 

 858) ; provided, however, that any number of articles lost at the same time and 

 under the same circumstances will be included on one certificate (Form Si>i. 

 For example, all the articles contained in a lost shipment will be included on 

 one certificate. Report of lost property will not be made on the same Form 

 858 with report of unserviceable property condemned or abandoned. 



Abandonment. 



Worn and damaged property and inexpensive camp equipment in possession 

 of field parties may be abandoned in the field when it is impracticable to re- 

 turn it for condemnation as herein prescribed. An explicit statement of the 

 date, cause, and location of an abandonment must be forwarded immedi;i 

 to the District Forester on Form 858 in duplicate. The action to be taken will 

 then follow the procedure for lost property. 



Condemnation of Property Having no Sale Value. 



Nonexpendable property worn out or damaged beyond repair which has no 

 sale value will be retained when the supervisor is custodian until it can be 

 inspected and condemned by the District Forester or his authorized representa- 

 tive. Supervisors who have been relieved of the custody of nonexpendable 

 equipment on the Forest by transferring the custody to the forest clerk are 

 authorized to inspect, condemn, and destroy nonexpendable equipment which 

 is no longer serviceable and is beyond repair and which has no sale value. 

 A certificate will be prepared and signed by the custodian on Form 858 in 

 duplicate, on which the inspector will also certify that the property has been 

 inspected, condemned, and destroyed. Both copies of the certificate (Form 

 858) will be submitted for the approval of the District Forester. The copies 

 will then be sent to the property auditor, who will credit the member on the 

 records and inform him of the action taken by an indorsement on one copy of 

 the certificate. 



Instruments of which replaceable parts become broken should not be 

 demned and destroyed, but requisition should be made upon the property clei 

 for new parts, which will be classed as expendable. Calipers, for instance, are 

 easily damaged in use by the graduated bar being broken. When this hapi 

 a new bar should be obtained by requisition and the instrument repaired. 



Condemnation of Property Having- a Sale Value. 



Nonexpendable property which is worn out or damaged beyond repair 

 which is of no further use to the Service, but which has a sale value, will 

 retained until it can be inspected and condemned by an inspector or a distric 

 executive officer and its sale authorized in writing on Form 217. When tl 

 estimated value of the condemned equipment does not exceed $500 the authoi 

 zation may be signed by the Forester or the District Forester. When, becauf 

 of its remoteness and the comparatively small value of the property, the inspec- 

 tion by one or other of the officers specified is impracticable, a list and descrip- 

 tion of the articles, with specific reasons for their condemnation, may be for 

 warded to the District Forester. When the estimated value exceeds 

 specific authority must be obtained from the Secretary of Agriculture. 



A certificate of condemnation and sale will be prepared by the supervis 

 on Form 217, in duplicate. The sale of the property will be advertised 

 notifying interested parties by letter and by posting notices (Form 259) 

 post offices, telegraph offices, and other public places. No expense will 

 allowed for advertising, except when the value of the property to be sold clearl 

 justifies such advertisement, and then only by written authority of the Seci 

 tary of Agriculture. When the property is sold the officer to whom the au- 

 thority was granted will pay all necessary expenses, such as auctioneer's fees, 



