60 NATIONAL FOREST MANUAL TIMBER SALES. 



As cutting reports (Form 820) are received they will be compared 

 with the timber sales record card for errors in entries 

 of C cuttfng?eports. rd brought forward from the last report and for the cor- 

 rectness of the rates. All calculations will be checked 

 and the information regarding the progress of the sale closely scruti- 

 nized. The date of the report, quantity of each class of material cut 

 reduced to feet board measure, according to approved converting 

 factors, and total value of material cut since the last report and to 

 date will be entered on the record card. The total value of the cut 

 to date will be compared with the total deposits to guard against 

 cutting in excess of payments. 



Supervisors may in their discretion furnish approved cutting reports 

 to purchasers on Form 820 without the answers to the questions on 

 the back. 



In large sales a record of the scale of each log must be kept on file 



in the office of the supervisor in the book in which it 



P Sor's e offi r ce7 Su " was originally entered. It will be open to inspection 



by the purchaser at all times, but only in the presence 



of the supervisor or an officer from the district office. 



The monthly report on Form 949 will be mailed to the district for- 

 ester by the supervisor not later than the 5th of the 

 soid e an r d cut. timber succeeding month, even if during the month no timber 

 has been sold or cut. It will be compiled from all 

 Forms 615, which will not be placed in the closed records until the 

 end of the month. Timber cut in sales and in settlements in which 

 payment is made will be included. The date of the approval of the 

 agreement or stipulation will in each case be taken as the date of sale, 

 even though advance cutting may have been allowed. The date of 

 receipt of the cutting report will be taken as the date of cutting for 

 the report; all data will be checked before the report is forwarded. 



The report should include a statement of the amount of timber pre- 

 viously reported as sold which will not be cut owing to cancellations 

 or modifications of contracts during the month. 



As soon as practicable after the 1st of each month the district for- 

 ester will report to the Forester the amount and value 

 f green and dead timber sold and cut, respectively, 

 during the preceding month, by Forests. This report 

 should include a statement of the amount of timber previously re- 

 ported as sold which will not be cut owing to cancellations or modifi- 

 cations of contracts during the month. 



The annual report will be compiled from the 



Annual report. mont hly reports. 



Sales of miscellaneous forest products, such as Christmas trees, 

 turpentine, seedlings, etc., should be reported in the 

 " form f a footnote to the district foresters' monthly 



and annual report of timber cut and sold. 

 Converting equivalents will be used in reducing various materials 

 to feet board measure. Tables of converting factors 

 tors. nvertins fa " will b. e prepared in each district to meet varying 

 conditions. Before these are adopted they will be 

 approved by the Forester. 



A summary (Form 616) of the timber business will be kept in the 

 district office for each Forest and the card filed in 

 timb<r fr nt of all other record cards for the Forest. Each 

 supervisor will keep Form 616 for his Forest. In order 



