THE USE BOOK. 199 



When the card is received by the office concerned, the re- 

 minder slip will be destroyed and the card filed under the date 

 given by the supervisor. 



The promise card will not be used in cases of the following 

 classes, which will be handled in the time limits specified, in the 

 absence of special instructions: 



Contracts sent out for execution, one month. 



Form 935, "Certificate of Publication," three weeks. 



Special-use permits and agreements for execution, one month. 



ACTION BY THE SUPERVISOR. 



The supervisor will check up action which he instructs his 

 subordinates to take, through the use of a white card and yellow 

 slip, 3" by 5", on which arc printed identical request for the 

 report or other action required. In each case both will be filled 

 in, the white card mailed to the subordinate and the yellow 

 slip tiled as a reminder until the action is taken. 



The card received from the supervisor should be retained by 

 the subordinate Forest of'icer until the required report has been 

 made, and a memorandum of its character and the date it is 

 due will be entered on his desk calendar. When the report is 

 forwarded to the supervisor the card will be destroyed. 



FILING. 



Letters will^not be press-copied. A carbon copy will be made 

 of every letter written in the supervisor's office and attached 

 by a metal fastener to the letter answered. The carbon copy 

 will not be filed until all corrections in the original letter are 

 reproduced upon it and the name of the signer affixed with 

 rubber stamp or pen and ink. The most recent letters will be 

 filed on top. 



If correspondence in on encase bears on another, cross ref er- 

 ejice^should be made by notation" When a letter is received 

 which deals with two subjects for each of which there is a file, 

 the letter itself "should be tiled under one subject and a yellow 

 cross-reference sheef~filed under the 



