202 THE USE BOOK. 



a case receives a designation, the papers relating to it will be 

 removed from the general folder and placed in a folder marked 

 with the case designation. As soon as it becomes evident that 

 a designated case will not result, the correspondence will be 

 distributed to the appropriate files in section 3. 



Free use: The duplicate of the permit (Form 874-8) will 

 be filed alphabetically in the card record case. Correspond- 

 ence regarding free-use cases will be filed alphabetically in 

 section 2 behind a guide marked '' free use." An A to Z index 

 should be used for this purpose. Correspondence with a Forest 

 officer will be filed with the other papers in the case in alpha- 

 betical order according to the initial of the permittee. Cross 

 references will be made on the backs of the duplicates of the 

 permits referring to the correspondence in section 2. 



Claims: All mineral claims of a group or under one mineral 

 entry will be considered as one case and filed in one folder, 

 arranged alphabetically by the name of the first claim in the 

 group. A card will be prepared for each claim, whether it be 

 a single claim or one of a group. If the latter, reference must 

 be made on the card to the name of the group, in order that the 

 proper folder may be located. 



Settlement: Similar action will be taken with applications 

 under the act of June 11, 1906, and the folders filed alphabetic- 

 ally behind a guide marked " settlement." Letters from the 

 chief inspector, as well as those from the Forester, which relate 

 to particular cases will be filed in these folders. 



Improvement: Each administrative site and each project of 

 improvement work will be treated as a designated case. A 

 separate folder for each site or project w r ill be prepared and 

 filed behind a guide marked " improvement." The withdrawal 

 of an administrative site and all expenditures of money for its 

 improvement will be regarded as a single case, and the corre- 

 spondence filed in one folder. Business pertaining to each case 

 should be made the subject of a separate letter, except in case 

 of transfers between projects, when cross references will be 

 used. 



