208 THE USE BOOK. 



TRANSFER CASES. 



The 2-drawer vertical unit (section 2) will be supplemented 

 by cardboard Jbraasfercases, which will be without indexes. 

 They will be rmmh&refl consecutively in series as used, and 

 marked withjmbjects and inclusiv^dates. When a sale, special 

 use, or other transaction is officially closed, the lojder con- 

 taining all thejpapers will be removed from the file and placed 

 in the last-numbered^ transfer case.. Each transfer case will 

 hold from 4 to 10 folders, according to the number of papers 

 and letters involved. As an index to the closed and transferred 

 cases, the words " Closed - , Tr. No. - " will be placed 

 along the top margin of the record card with a rubber stamp. 

 To this will be added in writing the date the folder is trans- 

 ferred and the number of the transfer case. 



The drawers for filing correspondence and reports (sec- 

 tion 3) will be supplemented by cardboardtransfer cases. 

 These will be furnished with indexes identical with those 

 in the drawers. W^n___a__orrespondence drawer becomes 

 so full as tp_bejiic^m^enijen forTiandling, the entire co~ntents, 

 Tncmamg the index, will, by means of the metal attachment, be 

 removed bodily from the drawer and placed in a transfer case, 

 5rom which the empty index has first been removed in a similar 

 manner. The empty index will be inserted in the drawer, which 

 will then be ready for continued use. These transfer cases will 

 also be numbered consecutively in a separate series. The num- 

 ber on the case to which the correspondence is transferred, with 

 the opening and closing dates of the period covered by the cor- 

 respondence, will be entered in the blank pasted on the bottom 

 of the drawer. 



The card-record case will be supplemented by cardboard trans- 

 fer cases. 



SYSTEM OF IDENTIFYING TRANSACTIONS. 



National Forest transactions, to facilitate their identification 

 and the filing of records, will be divided into the following sub- 

 jects: Timber sales, special uses, claims, settlement, improve- 

 ment, trespass, and grazing. 



