SERVICE ORDER 137. 



(Amend* Service Order No, 106.) 



Mailing of Correspondence. 



MAY 4, 1907. 



Each chief of office will designate a member of each section of the office in which 

 letters are written, who will be responsible for the mailing of correspondence. To 

 this member stenographers will deliver all letters to be signed, together with the 

 addressed envelopes and inclosures. When received from stenographers, letters will 

 be in the form prescribed under "Carbons and Initialing," Service Order 106, except 

 that the signature stamp will be omitted from the carbons. The letters will be sent 

 immediately for signature and the envelopes retained until the signed letters are 

 returned. After signature, all letters will be returned directly to the member in 

 charge of mailing. 



In order to insure the prompt return of signed letters and the correct handling of 

 inclosures, the following procedure will be followed: 



The member in charge of mailing will keep on top of the desk a basket to be used 

 exclusively for envelopes of letters which have been sent for signature. The envel- 

 opes will be kept in a separate package for each day's mail, secured by rubber bands, 

 each package marked by a memorandum slip bearing the date. 



AVhen signed letters are not returned promptly, search will at once be made for 

 them. If it is found that reason exists for holding up a letter temporarily, the 

 envelope, with the date slip attached, will be retained in the desk basket, and 

 inquiry made daily of the member responsible for the delay until the letter is either 

 signed or canceled. 



When a signed letter is returned, the member in charge of mailing will compare 

 the carbon copies with the original letter to make sure that corrections on the original 

 are reproduced on the carbon, and will also see that inclosures are made in accord- 

 ance with the terms of the letter. The signature stamp of the signer will be affixed 

 as the last step before sealing the envelope, except in the case of letters prepared for 

 the signature of the Forester or the Associate Forester, when the stamp will be 

 affixed by the Secretary to the Forester. 



Before leaving for the day, the member in charge of this work will see that all 

 letters ready for mailing are taken by a messenger. Stenographers and others who 

 mail letters after the member in charge of the work has left for the day will also 

 see that the letters are delivered to a messenger or watchman, and not held over 

 until the next day. 



OVERTON W. PRICF, A^o.ia'e Fon-s'er. 



(45) 



