20 



it can be sold, the date up to which bids will be received, which is announced in 

 the advertisement, should be the same date of the following month as the date 

 of the first publication. If material mistakes appear in the first publication, 

 they should be corrected and the date up to which bids will be received should 

 be made one week later ; or if the mistakes are not detected until a later appear- 

 ance of the notice of sale the date up to which bids will be received should be 

 changed to the same date of the following month as the date of the first appear- 

 ance of the corrected notice. The number of publications should not, however, 

 be increased, since the number for which payment can be allowed by the Fiscal 

 Agent is limited to five by the letter of authorization. 



.In all notices inserted during the month of February, the date up to which 

 bids will be received should be made two days later in March than the date of 

 the first appearance in February; thus if the first publication appears Feb- 

 ruary 2, the last day for receiving bids should be March 4. 



It is essential that special attention be given to this point in advertised sales, 

 in order that it may not be necessary for the supervisor to defray the expenses 

 of additional publications, or of an advertisement which does not allow the full 

 period of 30 days for the submission of bids. 



Brush Disposal in Improvement Work 



It is very important that all the brush and other debris resulting from per- 

 manent improvement work on the forests, such as trail building, telephone 

 lines, etc., be disposed of with as much care and thoroughness as is required 

 of purchasers in timber sales and of permittees in timber settlements. Unless 

 this is done, not only would the forest be menaced, but the manner in which 

 the Forest Service conducts its work would be justly open to criticism. 



Over Payments in Timber Sales and Timber-Settlement Cases 



When the final report of the timber cut is submitted to the Forester in a 

 timber-sale or timber-settlement case, a definite recommendation should be 

 made by the supervisor as to what disposition should be made of the over 

 payments. This will avoid the delay and extra work incident to writing the 

 supervisor for this recommendation before final action in the case is taken. 



Free Use- 

 It is intended by regulation 19 of ''The Use Book" that the supervisors 

 may, in cases of great and unusual need, issue more than two free-use permits 

 to the same applicant in one year, and that the value of the material included in 

 the two permits may exceed $20 in one year. The authority to allow more 

 than $20 worth of material is not confined to applications for material to be 

 used for road districts, churches, and noncommercial cooperative organizations, 

 but, at the discretion of the supervisor, it may be extended also to individual 

 applicants. Whether or not an applicant is entitled to more than $20 worth of 

 material in one year is to be determined by the supervisor after a careful con- 

 sideration of all the circumstances of the case. 



Free-Use Records 



The free use card record, Form 164, has been discontinued and the dupli- 

 cate of the permit, Form 874-9, issued by the officer and sent to the super- 

 visor's office for record should be filed alphabetically in the free use card 



