SERVICE ORDERS. 



SERVICE ORDER 10. 



JANUARY 24, 1908. 



Record of Telephone Conversations. 



Serious confusion and misunderstanding will result if Supervisors and Forest 

 officers fail to keep a record of all telephone conversations which relate to official 

 business. Hereafter, Supervisors will keep memorandums of all telephone con- 

 versations between themselves and subordinates involving instructions, either 

 partial or complete. Each memorandum should be dated and signed by the 

 Supervisor at the time the message is sent and should be filed in the same man- 

 ner as a carbon copy of a letter. Every Forest officer receiving instructions by 

 telephone should enter such instructions at once in his diary so that there may 

 be a check from each end. 



Similar memorandums should be made of all important telephone conversa- 

 tions with Forest users which form the basis for action or which modify 

 current action. When such a memorandum is made by a subordinate officer, 

 it should be in duplicate; one copy for his own files, and one copy to be for- 

 warded immediately to the Supervisor. 



A memorandum relating to a specifically designated case should bear the 

 designation of the case, and should be filed with the other related papers. 



This order is supplemental to the instructions regarding records, on page 151 



of the Use Book. 



OVERTON W. PRICE, 



Associate Forester. 

 SERVICE ORDER 11. 



JANUARY 24, 1908. 

 Mailing- of Letters to the Forester. 



Hereafter, all letters written to the Forester in the offices of chief inspectors 

 and supervisors, will be mailed in one envelope for each day's work. A special 

 desk basket will be set apart, in which all mail intended for the Washington 

 office will be deposited, with inclosures securely attached to letters. At the close 

 of the day the letter, without being folded, will be placed in a large envelope, 

 and mailed. Printed envelopes will be furnished on requisition. When the 

 day's mail consists of but one letter, however, the letter should be folded and 

 mailed in an envelope of the ordinary size. 



OVERTON W. PRICE, 

 Associate forester. 



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