15 



Approval of Timber Sale Contracts 



In timber sales in which a bond is not required and the new form of contract 

 (Form 202, revised January, 1908) is issued, the words in the approval clause, 

 ''Subject to proper execution by purchaser," should be stricken out, and the con- 

 tract should not be approved until properly executed by the purchaser. When a 

 bond is required, the contract and bond should be approved, subject to proper exe- 

 cution by the purchaser, and the purchaser and sureties should be required to execute 

 the bond and contract on the same day. 



Location in Advertised Sales 



In describing the location of the timber to be included in advertised Class B and 

 Class C sales, it is essential that, whether the land is surveyed or unsurveyed, the 

 location be given with reference to watershed or some well-known natural objects, 

 as well as by the legal or approximate legal subdivision, so that if by any chance a 

 mistake is made in naming the subdivision it will not be necessary to readvertise 

 the timber. 



Letters of Transmittal 



The original and duplicate of the letter of transmittal for the first payment in 

 Class A sales should bear the name of the Forest officer who approves the sale. 

 Under Regulation 24, page 63, of The Use Book, all Forest officers whom the super- 

 visor may designate, with the approval of the Forester, are authorized to make Class 

 A sales of green and dead timber. 



Notice of Closure 



Form 629, Notice of Closure, has been canceled. Timber sale, timber trespass, 

 timber settlement, and sawmill cases will be closed by a letter instead of by Form 629. 



Reports of Timber Cut 



From the reports of inspectors and the files in the timber sales office, it seems that 

 many supervisors do not have a routine method of knowing whether cutting reports 

 are being submitted when due. In many of the Class A and B sales, cutting reports 

 have not been submitted, though the time allowed for the cutting and removal of 

 the timber has long since expired. Every timber sale contract allows a definite time 

 for the cutting or removal of the timber. In unadvertised sales, the supervisor 

 should make a promise card which should be so filed in the promise card box, that 

 he may call the case to the attention of the Forest officer in charge, a short time 

 after the expiration of the contract, and request him to submit a report of timber 

 cut, or make definite recommendation as to what action should be taken in the case. 

 The supervisor may, of course, require reports from the Forest officer in charge of 

 the sale, at such intervals as he may deem necessary, but only one report is required 

 by the Forester. In advertised sales, reports should be submitted to the Forester 

 covering periods of 1, 2, 3, or 4 weeks, as may be required by the supervisor. (See 

 page 91 of The Use Book, and instructions on Form 820. ) Having decided how 

 often reports will be required, the supervisor should, if necessary in order to call it 

 to his attention, make promise cards from time to time to see whether the reports 

 are being submitted as required. When the cutting is suspended in sales above 

 $100, the supervisor should notify the Forester of this fact, and also of the probable 

 time when cutting will be resumed, in order that the records in the Washington 

 office mav show the correct status of the sale. 



