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OFFICE OF ORGANIZATION. 



Inspection of Worn-out and Unserviceable Property 



In order to assist the inspectors in examining and condemning worn-out and" 

 unserviceable Government equipment on the National Forests, and to avoid need- 

 less loss of time in inspection, supervisors are requested to see that all such 

 property is collected and stored in some one convenient place, either in each 

 ranger district or at the supervisor's headquarters, as may be most practicable. 

 Supervisors can not be relieved of responsibility for the property charged up to 

 them, until the inspector has taken appropriate action, and_it is to the interest 

 of the supervisors to see that his request is complied with. 



Services of Temporary Employees on Sundays and Legal Holidays 



Where services are rendered by temporary employees on Sundays or legal 

 holidays, a special certification, signed by the supervisor, is required on the 

 dubvoucher, to the effect that the services were actually rendered as stated. 

 Supervisors are requested to make use of the rubber stamps for these Sunday 

 certificates, which were sent to them in December. 



Property Lost or Damaged 



Delay and needless correspondence result from the failure of many Forest 

 officers to comply with sections 156, 157, and 161 of the Green Book in regard 

 to the manner of reporting property lost or damaged, on Form 858. The expla- 

 nation of the loss or damage should be given in sufficient detail to show beyond 

 a reasonable doubt that it was not due to fault or negligence, and that every 

 effort toward recovery was made. In case of loss by fire, the place and date 

 of the fire should be given. Breakage, wear, or damage should also be ex- 

 plained in detail. In all cases of abandonment of property an explicit state- 

 ment of the date, cause, and place of abandonment is required. Form 85S 

 constitutes the final record, and relief can not be given from accountability 

 for property unless the explanation is full and clear. 



General Expense and Improvement Balances 



Some supervisors have found it difficult to keep track of the general expense 

 and improvement balances in their letters of authorization, owing to the fact 

 that allotments for administrative expenses and improvements have been, com- 

 bined in one authorization, called " General Expenses." This difficulty may be 

 overcome by using a double page in the allotment section of the Journal of Ex- 

 penses^to separate the authorizations for improvements from general administra- 

 tive expenses. The first column on the first page should be used for salaries, 

 as indicated in the book, and the second column for general administrative 

 expenses. The last column on the opposite page should be used for improve- 

 ment funds, and a red line drawn diagonally across the unused columns of this 

 page. The total amount authorized will equal the sum of the general adminis- 

 trative and improvement allotments as shown in the Journal of Expenses. 



The detailed account of each individual project should be kept in the same 

 manner as hitherto until the new project ledger for keeping this record is re- 

 ceived. This ledger will be furnished about April 15. 



