SERVICE NOTES FOR JULY. 



These notes contain instructions and necessary information for 

 Forest officers, and will, therefore, be carefully read and kept on file 

 for reference. 



BRANCH OF SILVICULTURE. 



OFFICE OF MANAGEMENT. 



Estimate Sheet 



Before forwarding Form 578b (January revision) to the Forester with the other 

 papers in advertised Class B or Class C sales, supervisors should be very careful to 

 have the space opposite "Total number feet B. M. per acre to be left" properly 

 filled out. This is one of the most important points in any sale, for it is very 

 difficult to determine whether or not a sale is advisable if it is not definitely known 

 how much timber will be left on the area as the basis of an early second cut. 



Advance Payments 



( "ases in which purchasers of timber from the National Forests have not been 

 required to pay for the timber in advance of cutting, in accordance with the terms 

 of their contract, have in the past been too frequent. Supervisors should furnish to 

 Forest officers in charge of timber sales copies of card Form 615 showing the total 

 value of the timber scaled and the total payments made, and should instruct the offi- 

 cers to keep the record up to date by entering on this card the total of each report of 

 cutting sent to the supervisor and, in the column provided, the remittances made by 

 the purchaser. The supervisor should notify the Forest officer when each certificate 

 of deposit is received showing that the purchaser has made a remittance, and should 

 instruct the officer in charge that it is his duty to keep check on the purchaser and 

 see that he does not get in arrears in payments. 



Scale Book and Form 820 



The instructions contained in the Scale Book are not being followed as closely as 

 they should be, and the supervisor should insist that each officer in charge of timber 

 sales become familiar with them. 



The spaces on Form 820 under the headings "Species," "Material," "Green or 

 dead," "Reported to," "Number of pieces," "Quantity," "@," "Value," and 

 "No. of last log scaled'" should always be filled in. A separate entry should be 

 used for each different class of material, and if the different classes exceed in number 

 the spaces on the form more space should be secured by cutting the heading from 

 another Form 820 and pasting the body to the bottom of the first. It is not neces- 

 sary to use separate entries for different species, or for green and dead timber, if the 

 stumpage value of the material cut is the same. 



Many reports on Form 820 are received which evidently have not been checked by 

 the supervisor, who should, in every case, check such reports before forwarding 

 them to the Forester. A supervisor should never approve a report until he has care- 

 fully checked all entries, since by his approval he assumes responsibility for their 

 correctness. 



Signature to Form 861 



In Classes A and B sales the original and duplicate letters of transmittal, Form 861, 

 should be signed by the officer approving the sale in Class A sales by the officer in 

 charge of the sale, and in Class B sales by the supervisor in order that there may be 

 no doubt in the Washington office as to his identity. In Class B sales the supervisor- 

 should prepare the original Form 861 and return it "with the approved application to 

 the applicant, at the same time sending the duplicate to the Forester. In Class C 

 sales, also, Form 861 should be prepared and signed by the supervisor. 



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