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Reports on Claims 



Beginning December 1, supervisors should submit all adverse reports on claims in 

 duplicate. Copies of these reports are forwarded to the General Land' Office, and in 

 the absence of a carbon copy the report must be copied in the District Foresters' 

 offices. Compliance with this request will save much work in the District Foresters' 

 offices, with very little additional work on the part of the Forest officers. 



Reports on Coal Claims 



Reports on coal claims should contain a statement as to whether the" claim was 

 made solely for the benefit of the claimant or claimants, and not directly or indi- 

 rectly, in whole or in part, in behalf of any other person or persons, company, or 

 corporation. The character of the investigation or inquiry made to determine the 

 point should also appear, whether the result supports the claimant's statement or is 

 contrary to it. Instances have occurred where coal claimants were shown to be mere 

 "duminies" in the employ of coal operators and without substantial interest in the 

 lands claimed. In such cases the claim is invalid. 



Filing- of Bangers' Property Receipts 



Supervisors will find the following a convenient method of filing rangers' property 

 receipts: Arrange these receipts in numerical order with the last number on top, 

 place them in a loose-leaf notebook, and file the notebook vertically in section 4 of 

 the filing case behind a guide card marked "Hangers' Property Receipts." 



Back-Order Notices and Memorandums of Shipment- 

 It is not required that supervisors retain copies of back-order notices after the sup- 

 plies have been received. This notice is then merely a record that shipment was 

 delayed, and reference to it is never made. It is also unnecessary to retain Form 945, 

 "Memorandum of Shipment," after the receipt of the supplies. 



Acknowledgments of Bequisitions 



Postal card acknowledgments of requisitions, Form 642, need not be retained in 

 supervisors' files unless they bear some special notation, but may be destroyed after 

 the property clerk's requisition number has been entered in the upper right-hand 

 corner of the supervisor's copy of the requisition. 



BRANCH OF SILVICULTURE. 



Deposits with Bird 



Applicants submitting bids in advertised timber sales are required to have on 

 deposit at the time the bid is submitted only a sum equal to the amount specified 

 in the notice of sale. Money deposited to cover advertisement and advance cutting 

 will be credited toward the amount to accompany the bid. 



Forester's Free-Use Permits 



In all free-use permits which are approved by the Forester the timber should be 

 scaled and cutting reports submitted as in timber sales. The timber cut under such 

 free-use permits should not be included in the supervisor's annual free-use report, 

 but will be included by the Forester in the monthly reports of timber cut on the 

 Forest. Forester's free-use permits should be closed in the same manner as timber 

 sales. 



