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Disposal of Original and Duplicate Notification of Receipt 



Some supervisors have failed to notify Forest officers who prepared letters of trans- 

 mittal for payments that the remittances were received and that the amounts had 

 been placed to the credit of the permittee. Under the new system the original and 

 duplicate Notification of Receipt, Form 26, are sent to the supervisor. After making 

 appropriate entry on his records, he should send the original to the permittee and 

 the duplicate to the Forest officer who handled the transaction. 



Claims: Amendment of Use Book Instructions 



In order that the Service may not appear to protest entries when it is simply desired 



to s'ecure time to make an examination, the instructions in the first sentence on Page 



37 of The Use Book are hereby amended to read as follows: 



If he has sufficient information which in his judgment actually warrants a pro- 

 test, and has not reported adversely to the District Forester, he should return 

 the notice to the local land office with the endorsement, "The Forest Service 

 protests against this claim and requests time to make further investigation." If, 

 however, he has not sufficient information which in his judgment warrants pro- 

 testing the claim, and has not reported to the District Forestei, he should return 

 the notice to the local land office with the endorsement, " The Forest Service 

 will investigate and report upon this claim and requests that action be suspended 

 pending such investigation and report." 



Return to the Old Procedure on Claims Reports 



The instruction given in the Field Program for January directing the District For- 

 esters to forward a copy of the letter made on Form 308 to District Land Offices may 

 be disregarded. After further consideration the General Land Office has decided 

 that the old procedure should be followed. 



Reports on Claims outside of Forests 



Whenever it comes to the knowledge of the Forest officers that public lands out- 

 side the National Forests are being illegally used or appropriated, such information 

 should be sent to the District Foresters, who, in turn, will forward it, without recom- 

 mendation, to the Commissioner of the General Land Office for his consideration. 



Reports on Daily Service Should Be Initialed 



Hereafter members detailed from the District office for temporary work under the 

 direction of supervisors should have their daily Service reports initialed by each 

 supervisor for the time employed on his Forest, and the complete Service report for 

 the month should be forwarded to the District office. If supervisors so desire they 

 may have copies made of the reports, or of such parts of them as they need for their 

 office records. 



Instructions for Closing- Claims Cases 



No general instructions have been issued hitherto for closing claims- cases. Where 

 favorable recommendation is made, the case should be closed by the District Forester 

 on the date of his recommendation to the Commissioner of the General Land Office, 

 and by the supervisor when he receives a copy of the District Forester's recommen- 

 dation. Where adverse recommendation is made, the case should be closed by the 

 District Forester when he receives notice from the Commissioner of the General Land 

 ( )ffire of the cancellation of the entry or annulment of the settlement or location, and 

 by the supervisor when he receives such notice from the District Forester. All Dis- 

 trict foresters and supervisors should at once close and transfer from their current 

 files all those claims cases which the above instructions require to be closed. 



