258 

 OPERATION. 



Form 964 not Necessary where Examination has been Made 



Since the report on Form 110, submitted in connection with June 11, 1906, applica- 

 tions, gives the information needed to pass upon the correctness of the permit issued 

 in such cases, it will not be necessary to accompany the permit by a report on Form 964, 

 as has been the practice heretofore, where the land has been examined and a report on 

 Form 110 submitted. The supervisor, in transmitting the permit, should attach a 

 letter-size sheet of paper calling attention to report 110 and giving the case designation, 

 so that the papers may be readily located. 



Requisitions for Films and Maps 



Supervisors and District officers should see to it that requisitions are not made upon 

 the Property Clerk at Ogden for photographic films, photographic work, and maps. 

 Requisitions for this class of work should be sent to the Forester and should be made 

 very specific to avoid misunderstandings. 



Form 98 for Report on Cooperative Work 



All members of the Service engaged on cooperative work are urged to be particu- 

 larly careful in reporting, on Form 98; the projects against which their salary and 

 expenses are to be charged, and in indicating the contributor, if payable from coopera- 

 tive funds. This report is frequently the only guide to payment from the proper 

 funds. It assists materially in keeping the necessary record when by agreement the 

 expenses are divided between Service and contributed funds. A revision of Form 98 

 and of Service cost keeping is under consideration. It is evident that some compre- 

 hensive plan of cost keeping is essential to successful and economical administration 

 .under the present organization. Until the new plan is inaugurated, however, the 

 use of the old Form 98 will be continued by men on any kind of cooperative work. 



Information as to Second Entries 



To correct any possible misunderstanding of the instructions on page 42 of The Use 

 Book, Forest officers are informed that a second entry can not be made under the act 

 of February 8, 1908, unless the first entry was lost, forfeited, or abandoned prior to the 

 date of the enactment of that kw. 



Reports on Agricultural Homesteads 



Reports on agricultural homesteads (Form 110) should not be submitted to the 

 District Forester in duplicate. A single copy is sufficient under the present organi- 

 zation . 



Too Liberal Use of the Telephone 



It is felt that some supervisors and rangers use the telephone excessively, both in 

 the number of their calls and the length of their conversations*. The telephone should 

 never be used when a letter will answer the purpose. Forest officers should not neg- 

 lect to make a memorandum of telephone conA r ersations, as instructed on pages 185 

 and 186 of The Use Book. 



Envelopes Addressed to District Foresters 



Standard size envelopes addressed to District Foresters may now be secured upon 

 requisition. Supervisors having envelopes addressed to the Forester, Washington, 

 D. 0., should return such to the Supply Depot, Ogden, Utah. 



Keeping Rangers' Records in Proper Shape 



Considerable confusion has arisen when rangers were' transferred from one District 

 to another, or resigned .from the Service, by reason of .the records of the District not 

 being in such shape that the succeeding officer could inform himself fully of conditions 

 therein. All records and notes of District business should be considered as official, 

 and rangers should keep them in such shape that they can be turned over to a successor 

 as a part of the regular official records of the District. 



Suggestions as to Keeping Memoranda 



It is frequently found by men from District offices going into the field that there 

 are matters not satisfactorily understood from correspondence which supervisors 

 desire to take up with members of the office in person. It is suggested that super- 



