264 



made on Department bills of lading, by freight, but may be made 

 by express when necessary. The headquarters of some supervisors 

 are located in towns remote from the railroad, but reached by stage 

 lines with which express companies have no connection. Ship- 

 ments to these points will be prepaid only to the nearest or most 

 convenient station. When this is done, notation of the fact will 

 be made on Form 939 and on the package. In such cases the stage 

 charges only should be paid by the consignee, for which a receipt 

 showing rate and weight must be taken and submitted in the 

 monthly reimbursement account. When the payment of charges 

 is demanded on shipments marked " Prepaid in full to destina- 

 tion," supervisors, before making payment, should request definite 

 information from the consignor. 



Sec. 146. Property Procured by Purchase.^A member (not 

 a purchasing agent) making a purchase of nonexpendable property 

 under a letter of authorization will prepare and sign as a receipt 

 two copies of Form 939. He will send one copy, with the voucher 

 covering the purchase, to the District Fiscal Agent and send the 

 other copy to the Property Auditor. This is required whether the 

 settlement is on Form 4 or Form A voucher. The Property Auditor, 

 upon receiving the copy from the District Fiscal Agent, will indorse 

 upon the copy received from the member making the purchase a 

 certificate that the articles have been charged, and return it to 

 the member. Reimbursement vouchers, Form 4, containing non- 

 expendable property will not be paid unless accompanied by 

 Form 939. 



A list of expendable articles will be furnished by the Property 

 Auditor. 



A purchasing agent making a purchase of nonexpendable prop- 

 erty under a letter of authorization will prepare, by carbon dupli- 

 cation, two copies of purchase order, Form 942, and two copies of 

 Form 939. He will keep one copy of the Form 942, sign and send 

 the other copy to the dealer, with a properly prepared Form A 

 voucher, to be signed by the dealer and returned to him. When 

 necessary, he will send the dealer a Department bill of lading with 

 the order and voucher. He will initial the Form A voucher re- 

 turned by the dealer and send it to the member to whom the 

 property is to be charged. At the same time the order is sent to 

 the dealer, the Purchasing Agent will send one copy of the Form 

 939 to the member, and the other copy to the Property Auditor. 



The member, upon receipt of the property, will enter in the spaces 

 provided on the copy of the Form 939 received from the Purchasing 

 Agent, the condition of the property and the date of its receipt. 

 He will sign the Form 939 as a receipt and the Form A voucher 

 and send them to the District Fiscal Agent. 



When the voucher is paid the District Fiscal Agent will enter 

 the number of the paid voucher on the Form 939 and send it to the 

 Property Auditor. 



