268 



Assistant Chief of Office. A certificate of condemnation and sale 

 will be prepared by the supervisor on Form 217, in duplicate. 

 The sale of the property will be advertised by notifying interested 

 parties by letter and by posting notices (Form 259) in post-offices, 

 telegraph offices, and other public places. No expense will be 

 allowed for advertising, except when the value of the property to 

 be sold clearly justifies it, and then only by written authority of the 

 Secretary of Agriculture. When the property is sold, the member 

 to whom the authority was granted will pay all necessary expenses, 

 such as auctioneer's fees, drayage, and purchase of money order, 

 and will remit the net proceeds by postal money order to the Dis- 

 trict depository, accompanied by a letter of transmittal (Form 861). 

 He will send both copies of the Form 217 to the District Forester. 

 When the sale is approved by the District Forester he will send 

 both copies of the Form 217 to the Property Auditor who, upon 

 receiving the District Fiscal Agent's Certificate of Deposit (Form 

 26) in duplicate, will credit the member, and inform him of the 

 action taken by stamped notation on one copy of the Form 217, to 

 which he will attach one copy of the Form 26. 



Sec. 151. Annual Property Return. Annually on January 1 

 a property return will be prepared on Form 330, in duplicate, by 

 every custodian. On this return will be entered the articles on 

 hand as shown on the last return, the articles received by transfer 

 or purchase since the last return, the articles disposed of by trans- 

 fer, by certificate of loss, or of sale, and the balance on hand on the 

 date of the return. Both copies will be signed and sent to the 

 Property Auditor. As soon as the correctness of the return is estab- 

 lished both copies will be signed by the Property Auditor, who will 

 keep one and return the other to the custodian. 



Sec. 152. Property Inspection. Periodically an inspection 

 will be made of the property in the hands of custodians. When 

 the inspection is made the custodian will prepare and submit to 

 the officer making the inspection a property return (Form 330) in 

 duplicate, in the manner prescribed in section 151. The inspec- 

 tor will then check the property on hand against the return. If 

 the property on hand agrees with the return, he will certify to the 

 fact on the return and send both copies to the Property Auditor. 

 If any discrepancies are found the inspector will make no changes 

 in the return, but will send it to the Property Auditor, with a 

 letter stating the discrepancies. The inspector will also submit 

 to the District Forester a report on the condition and sufficiency 

 of the equipment and supplies on hand. 



Sec. 153. Storage. Property charged to members of field 

 parties, which is no longer needed and which can not be advan- 

 tageously returned to the Property Clerk, will be placed in the 

 care of the most accessible Forest Officer, and a memorandum 

 receipt taken on Form 874-16. When this is not practicable the 

 property may be placed in storage, but a letter of authorization 



