EXECUTIVE ORGANIZATION OF A PARK DEPARTMENT 



509 



reports. 5. Statement of the time or times and place of holding meetings 

 and order of the conduct of business. 6. Provisions for certain kinds of 

 reports. 7. Provisions for amendment of by-laws. 



BY-LAWS GOVERNING THE PARK AND RECREATIONAL BOARD OF 

 THE CITY OF BIRMINGHAM, ALABAMA 



Be it resolved by the Park and Recreational Board 

 of the City of Birmingham, Alabama, that the by-laws 

 of said board be and the same are as follows: 



1 . Officers. Election and term of office of president and 

 vice-president. The officers of the Park and Recreational 

 Board of the City of Birmingham, Alabama, shall be a 

 president, vice-president, secretary and a general super- 

 intendent. The president and vice-president shall be 

 elected by ballot of the board at the first meeting in 

 November of each year, shall be members of the board 

 and hold office for one year from date of election and 

 until their successors shall be elected and qualified. 



2. Duties of president. The president shall be the 

 executive officer of the board. It shall be his duty to 

 preside at all meetings when present; sign all con- 

 tracts and other papers authorized by the board; to see 

 that all rules and regulations of the board are enforced 

 and all orders faithfully executed, and to have general 

 direction of all officers of the board whose offices are 

 created by the board. 



3. Duties of vice-president. The vice-president, in the 

 absence of the president, shall be clothed with all powers 

 and perform all the duties of the president. 



4. Secretary. Appointment, salary, duties and bond. 

 The secretary shall be a person not a member of the 

 board, and shall be elected by the board and shall hold 

 office during the pleasure of the board and at such 

 salary as the board may fix. The secretary shall not 

 be elected unless all members of the board are present 

 at the time of voting, or unless a majority of the board 

 are present and voting after all members of the board 

 have been notified that at said meeting a secretary 

 would be elected. The secretary shall have custody of 

 the corporate seal and of the books and papers pertain- 

 ing to the office, and shall attest and affix the corporate 

 seal to all instruments requiring such action when 

 authorized by resolution or vote of the board. The 

 secretary shall attend all meetings of the board and 

 keep a full and true record of its proceedings. The 

 secretary shall keep accurate records and books of 

 account, and shall prepare annually a full and detailed 

 report of the acts and doings of the board, together with 

 a complete itemized account of all receipts and disburse- 

 ments of money. The secretary shall keep the original 

 or true copies of all necessary accounts and vouchers 

 subject at all times to the inspection of the members 

 of the board, and shall make report to the board every 

 month or as often as desired by the board, showing the 

 amount of money on hand, the receipts and disburse- 



ments since the last report. The secretary shall receive 

 and conduct the correspondence of the board, issue all 

 official notices and prepare all papers and reports for 

 the meetings of the board and for committees. He shall 

 be responsible for the tools, implements and supplies 

 held in store, and for the accuracy of the accounts of 

 the storekeeper and the maintenance of inventories of 

 supplies received and used. He shall be held responsible 

 for the economical purchase of all supplies and materials 

 received and for satisfactory competition in all pur- 

 chases. It shall be his duty to see that no purchases are 

 made on requisitions for materials, supplies, tools, im- 

 plements or other property, the cost of which will 

 exceed one hundred dollars, without bids being taken 

 thereon, the bids to be submitted to the board before 

 the contract is awarded. It shall be his duty to supply 

 properly, either from the storehouse or by purchase, any 

 materials, tools, implements or supplies needed by the 

 different park employees in their work. Purchases are 

 to be made only on properly prepared requisitions 

 authorized by the board. It shall be his duty to examine 

 the proposals received on advertisements for purchases, 

 and to prepare comprehensive tabulated statements for 

 purchases, and to give to the board his recommendation 

 as to the character and value of the work, material and 

 implements offered in the proposal. He shall also per- 

 form the duties of purchasing agent, and in that capac- 

 ity, shall, subject to the action of the board, have charge 

 of the purchase of all materials, tools, implements and 

 supplies. The secretary shall give bond in the sum of 

 not less than five thousand dollars, with surety to be 

 approved by the board, and shall give full time to the 

 duties of the office, at the office of the board in the 

 city hall. All calls for meetings of standing committees 

 or special committees shall be issued by the secretary 

 upon request by the chairman of the committee. 



5. Treasurer and duties. The comptroller of the city 

 of Birmingham shall be custodian of the money and 

 funds of the board. The park and recreational fund of 

 the board shall be kept with the funds of the city of 

 Birmingham in such depository to the credit of the city 

 as the governing body of the city may direct, and all 

 payments and disbursements from this fund as and 

 when made shall be validated by the countersignature 

 of the officer or person designated by the governing 

 body of the city to countersign or validate checks drawn 

 for other municipal purposes, and such countersignature 

 of such officer of the city shall be made only upon the 

 authority of vouchers or resolution authorized by said 



