EXECUTIVE ORGANIZATION OF A PARK DEPARTMENT 



15. Contracts, competitive bids. AU contracts exceed- 

 ing in amount the sum of one hundred dollars for work, 

 materials or supplies shall be let by the board, after 

 competitive bids have been taken thereon, to the low- 

 est trustworthy and responsible bidder, the right being 

 reserved to accept or reject any and all bids or parts 

 thereof. Contracts may be let without taking bids if 

 authorized by the vote of four members of the board. 



1 6. Contractor's bond. Whenever any contract ex- 

 ceeding in amount the sum of five hundred dollars or 

 less amount, if board so directs, is authorized and the 

 specifications on which proposals for the award of said 

 contract are invited require the person to whom the 

 said contract is awarded to furnish bond for the faithful 

 performance of said contract, said contractor shall fur- 

 nish such bond in such amount as the board may desig- 

 nate, and containing such conditions and provisions as 

 the board may deem necessary and proper before deliv- 

 ery of duplicate contract to said contractor. Said bonds 

 shall be signed by some surety satisfactory to the board 

 in all respects. 



17. Vouchers. Vouchers for the payment of money 

 shall be drawn on the comptroller by the secretary, and 

 shall be signed by the secretary, approved and counter- 

 signed by the president, and countersigned by the 

 officer or person designated by the governing body of 

 the city of Birmingham to countersign or validate 

 checks drawn for other municipal purposes. 



1 8. Vouchers for salaries and wages. Vouchers for 

 payment of authorized salaries of all officers and wages 

 of all employees, and warrants for the payment of ma- 

 turing interest on any indebtedness of the board, and 

 also for the payments of estimates on duly authorized 

 contracts, may be drawn and issued as the same become 

 due and payable. No other warrants shall be drawn 

 except on resolution of the board. 



19. On or before the tenth day of each month all 

 bills other than those specified in the preceding section 

 shall be filed with the secretary, who shall attach same 

 to the proper vouchers, and after examination by the 

 chairman of finance committee, together with his recom- 

 mendation, shall be presented by the secretary at the 

 next regular meeting of the board for action thereon. 



20. Premiums on bonds of officer . Premiums on bonds 

 of officers required shall be paid by the board out of the 

 park and recreation fund. 



21. Standing committees. The standing committees 

 of the park and recreation board shall be as follows, 

 each committee consisting of three members appointed 

 by the president, who shall hold office during the term 

 of the president appointing: i. Committee on finance. 

 2. Committee on maintenance and improvements. 3. 

 Committee on supplies. 4. Committee on recreation. 

 5. Committee on forestry and fine arts. 



(a) Committee on finance. The committee on finance 

 shall examine all bills and claims having the order of 

 the secretary attached, which may be presented to the 



park and recreation board, and report same to the board, 

 audited and approved, or rejected, with reasons for such 

 rejection. The committee, at least once a year, and 

 oftener if the board so desires, shall examine or cause 

 to be examined the books, inventories, accounts and 

 vouchers of the secretary, and shall report their correct- 

 ness to the board; and all officers and employees of the 

 board shall produce and submit to such accountants for 

 examination all papers, documents, accounts and vouch- 

 ers in their office belonging to the same or thereto per- 

 taining, and shall in every way assist said accountants 

 in their work. In the report to be made by such account- 

 ants they may make any recommendation they deem 

 proper as to the business methods of such officers or 

 employees. Said committee is charged with the duty of 

 preparing and submitting to the board for considera- 

 tion at least two months before the end of the fiscal 

 year, a budget of expenditures and expenses by and of 

 the board for the next ensuing fiscal year. Said com- 

 mittee is charged with the duty of suggesting to the 

 board ways and means by which needed revenues may 

 be raised, and shall be the general soliciting agent of 

 the board for contributions from the public of moneys 

 and lands. 



(b) Committee on maintenance and improvements. It 

 shall be the duty of the committee on maintenance and 

 improvements to consider matters pertaining to the 

 maintenance, equipment and improvement of parks, 

 parkways, boulevards and buildings which may be 

 referred to it by the board, and to recommend to the 

 board such action as it may deem proper lor the best 

 interests of the board. It shall be the duty of this com- 

 mittee to open all bids for improvements and mainte- 

 nance work, and to submit same to the board with its 

 recommendations for action. The committee shall hold 

 public meetings whenever bids for public-lettings are 

 to be opened. 



(c) Committee on supplies. It shall be the duty of the 

 committee on supplies to examine the reports of the 

 secretary concerning the purchase of supplies, and to 

 approve or disapprove same in its report to the board. 

 It shall recommend to the board for action such matters 

 as may require the approval of the board. It shall be 

 the duty of this committee to open all bids on material 

 and supplies exceeding the amount authorized under 

 Section 15, and to-submit same to the board, with 

 recommendations, at its next regular or called meeting 

 for this purpose. 



(d) Committee on recreation. It shall be the duty of 

 the committee on recreation to consider matters per- 

 taining to the use of all recreational and social facilities 

 of the park system, including playgrounds, athletic 

 fields, bathhouses, swimming, skating, coasting, pic- 

 nicking and boating facilities, tennis courts, baseball 

 grounds, golf links, social centers, etc., which may be 

 referred to it by the board, and to recommend to the 

 board such action as it may deem proper for the best 



