OFFICE ORGANIZATION AND MANAGEMENT 559 



have charge of all books, documents and papers which nate in the name of the Board of Park Commissioners, 



properly belong to his office. He shall draw all check- He shall draw all checks on such account in the name 



warrants, payable out of the City Park fund, for all bills of the parties to whom the money is due and sign such 



ordered paid by the board; which check-warrants shall checks as secretary. 



be signed by the Piesident, Secretary, City Comptroller On the first and fifteenth of each month, or as soon 



and City Treasurer. He shall keep, in proper form, thereafter as practicable, he shall make out or cause 



books of accounts, showing the moneys received to be made out, semi-monthly statements showing all 



by and paid out of the City Park fund. He shall payments from the City Park fund and also from the 



cause all paid vouchers to be filed and properly pre- contingent fund, certify to their correctness and submit 



served and have custody of the corporate seal, attach- the same, together with all vouchers or other data from 



ing the same to all documents which require sealing. which they are prepared, to the standing committee on 



He shall furnish any information obtainable from the finance for audit. He shall supervise or cause to be 



books of the board, at the request of any commissioner. supervised the payment of employees upon the work, 



He shall have the custody of a fund for the payment of and shall take and file in his office receipts for amounts 



emergency items, as may be fixed by the board, to be paid them. He shall supply new members on their 



called the Contingent Revolving Fund. He shall de- election to the board with a copy of these rules and 



posit the Contingent Revolving Fund and all other ordinances." 

 funds in such bank or banks as the board may desig- 



The duties so enumerated are still in very general terms, consequently, 

 after assigning to himself such duties as attendance at all board meetings 

 and committee meetings, the preparation of all committee reports, the keep- 

 ing of the records of committee and board meetings, including the proof 

 reading of all printed minutes, the preparation of resolutions of varying 

 character presented to the board, the publishing of all legal notices, the 

 signing of contracts and check warrants and related duties, the secretary 

 has assigned the following duties to be cared for by employees of his depart- 

 ment which, for the most part, include restatement of the general terms 

 included in the city charter and the rules of the board: 



(a) Financial records. Keep record of all receipts and expenditures of 

 the board, including whatever detailed cost and sales records are necessary 

 or desirable to aid in the management of the various departments. 



(b) Special assessments. To make all special assessment rolls and do 

 whatever clerical work is required by the commissioners appointed to make 

 such assessments and appraisals. 



(c) Land records. Keep record of all land transfers, properly index and 

 preserve all title documents, and supervise the preparation of record plats. 



(d) Cash audits. Make periodical audits of the cash at all sales sta- 

 tions and design methods of check and report systems in order to see that 

 all revenues taken in arrive safely in the city treasurer's hands. 



(e) Legal service. As an aid to the attorney, draw and check all land 

 descriptions, draw up ordinary contracts, resolutions and other legal docu- 

 ments so that only his O.K. will be required. 



(/} General. Perform general office work of whatever nature required 

 for all other departments. In this connection, keep in close touch with the 

 bond and commoditv market so as to be able to advise on these matters. 



