OFFICE ORGANIZATION AND MANAGEMENT 



613 



and documents, of which only one or two years' supply is kept, may be 



destroyed at the beginning of the second or third year, as the case may be. 

 All index cards shall either be typewritten or very legibly written in 

 long hand." 



CONTENTS OF FILING VAULT 



Number of Number of 

 Number of Years Years 



Items Sn-f of File Drawers to be Kept in Fault How Filed 



Original notes on board proceedings nj^ x 17 10 All 10 Chron. 



Truck operator's reports 11^x17 i 2 2 Truck 



Miscellaneous papers on acquirements and 



improvement proceedings 11^x17 4 All All Chron. 



Payrolls 5^6 x 17 4 All 5 Chron. 



Pending proceedings 11^x17 i All All Chron. 



Assessment rolls and plats n/^ x 17 3 All 10 Parks 



Bond matters and miscellaneous assessment 



rolls 11^x17 i All 10 Chron. 



Committee books 11^x17 i All All Alpha. 



Contracts and fidelity bonds 11^x17 i All 10 Chron. 



Abstracts (one empty, one miscellaneous 



assessment rolls) ii^i x 17 6 All All Park 



Certificate and interest coupons paid 11^x17 2 All 10 Chron. 



Bound proceedings 7)^ x 22 3 All All Chron. 



Deposit slips 7^ x 22 I 2 2 Chron. 



Annual reports 7}^ x 22 2 All All Chron. 



Concert programs 7^ x 22 i All 10 Chron. 



Proceedings printed 7^ x 22 5 All 10 Chron. 



Paid bills 9^ x 22 44 All 5 Chron. 



Park museum vouchers 9^ x 12 I IO 10 Chron. 



Refectory orders 9^ x 12 I 2 2 Vendor 



Improvement material orders 9}/2 x 12 I 2 2 Park 



Worksheets 9^x12 i All All Chron. 



Storekeepers' supply slips 9^ x 12 i 2 2 Chron. 



Miscellaneous covers, indexes, etc 9^ xi2 I .. .. 



General correspondence 11^x14 155 Subj. 



General correspondence 11^x17 455 Subj. 



Assessment cards 5^ x 14 24 All All Parks 



Workmen's compensation i \}/i x 14 }/% All All Alpha. 



City comptroller's letters 11^x14 J^ 2 2 Chron. 



Purchase orders 11^x14 222 Vendor 



Requisitions 11^x14 122 Subj. 



Daily reports 11^x14 2 2 2 Chron. 



Improvement time cards 11^x14 2 2 2 Foremen 



Pictures 11^x14 I All All Subj. 



Boat tickets 11^x14 i i i 



Indexes and mailing lists 5^ x 14 6 2 2 Alpha. 



Extra copies old annual reports 11^x14 i 10 10 



Tourist camp register 11^x14 ^ 2 2 Chron. 



Voucher listings 11^x14 ^ 10 10 Chron. 



Cabinet : 



General ledgers and journals. 



Stock room. Any park department which uses an appreciable amount 

 of office supplies should take care of them in such a manner as to reduce 

 waste to a very minimum. All printed forms and office supplies should 



