624 PARKS 



filing engineering records employed in one of the most highly organized 

 park departments in this country: 



"Tracings are filed in Beck Wall Files. Sizes from 8>^ x n to 36 x 42 

 inches. Larger tracings are rolled and filed into pigeonholes. The plans 

 have a colored card index, the color denoting whether they are tracings, 

 negatives, prints or working drawings. Tracings are numbered thus: 

 C-E-I42; 'C' indicating the case, 'E' the envelope in the case and 

 '142' the number of the tracing. One size tracings are numbered consecu- 

 tively. Negatives bear the same number as the tracing but are placed in 

 the envelope following and marked with exponent '2' as C-E 2 -I42. Like- 

 wise the prints, only they bear the exponent 3, as C-E 3 -I42. The working 

 drawings are similarly marked and placed in envelopes near the back of 

 the file. 



Field records are kept in regular surveying books which are numbered. 

 These are also recorded on a colored card index, the colors denoting land 

 surveys; topography and soundings; bench marks; grading and sewers, 

 walks and curbing. 



Land record plats are drawn to such a scale that they can be put on a 

 20 x 3O-inch sheet. These are numbered and put into a loose leaf book, 

 which has an index on the fly leaf. These plats show the property lines with 

 the distances, angles and curves. They are colored different shades of green 

 according to the time they were acquired. Proposed acquisitions are shown 

 in pink. A copy of the deeds to the property are put in a loose leaf book. 

 The plans show the time of designation, awards, street vacations, when 

 and what named, the play recorded, the survey made, the monument set 

 and the area in acres. Also the number and page of the copy of the deed 

 is recorded on the plan. 



Estimates are filed in a regular vertical letter file under separate parks, 

 as they are typed on regular 8>^ x I i-inch paper. Cost data are kept in a 

 loose leaf book separated according to class of work instead of different 

 parks, like the plans and field books. One part of the book is set aside for 

 pavements, under which there are two classifications, namely, base and 

 surface. Likewise, colored cement work which is divided into walks, curbing 

 and steps." 



There are several different methods followed by engineers in park 

 departments in filing maps, plans, etc. Among these are: 



i. Large cabinet divided into pigeonholes of varying sizes into which 

 the rolled records are placed without any protective covering. Such a case 

 may or may not have doors. Unless the pigeonholes are deep enough to 

 receive the full length of the drawings it would, of course, be impossible 

 to use doors. Doors are very desirable, however, for the double purpose of 

 keeping out dust and soot and preventing the records from being disturbed 

 by unauthorized persons. A tag bearing the number of the record is fastened 

 to the record in such a manner that it is always visible when the record is 



