126 REPORT OF THE No. 3 



(b) With the incorporation of the Department of Game and Fisheries with 

 this Department, and the organization of five new Districts, the amount 'of 

 work involved has become much greater. It is necessary to pick up all items 

 of non-expendable equipment from invoices passed for payment, to record them 

 in their proper classification and location, and to be able to render a completeh' 

 priced statement at any time this might be required. The work of absorbing 

 into our system the Game and Fisheries forms and licences was difficult and 

 protracted, but in due course accomplished. 



(c) The expansion of Department Staff, together with the inclusion of 

 the Department of Game and Fisheries as a new Division, increased tremendoush' 

 the volume of equipment and supplies purchased and distributed. This increase 

 w-as accentuated by the concentration of all Main Office purchasing under the 

 Division of Operation and Personnel, as of December 1st, 1946. 



The volume of requisitions from Field and Main Offices, during the \ear, 

 was more than double the number processed in the previous year. 



(d) Distribution of Technical Circulars and Publicity Material: — 



A vastK" increased quantit\' of informative literature, in the form of Tech- 

 nical Circulars and Publicit\- material was distributed during the \ear. 



Distribution and Stock Storage 



These functions are detailed jointly rather than indi\^iduall\' because the\" 

 are so closely allied. All the equipment and supplies mentioned above received 

 in our stockroom are closely checked against King's Printer requisitions, Public 

 Works requisitions or purchase orders, as the case may be. Goods which are 

 required for the immediate filling of an outstanding order are checked against 

 that order and prepared for shipment, in the case of Field Offices. Require- 

 ments for Head Olfice needs are checked against the Divisional requisition and 

 deliver}' is made to the office of origin where signature is obtained. 



Goods for long term supph", such as printed forms (of which nearly 1,000 

 different types are in actual use) maps, advertising and publicity material, bulk 

 stationery and office supplies and certain smaller items of equipment, must be 

 carefully placed in stock in orderly fashion to be readily available when required. 



In addition to the foregoing, our duplicating machines are loc^lted in the 

 stockroom and all duplicating work for the Department is carried out there by 

 means of mimeograph or multilith processes. This work includes the pro- 

 duction of a large percentage of the Departmental forms now in use, numerous 

 technical and other reports, form letters, and a large volume of Technical. 

 Policy, Divisional and Information Circulars. A record of cost on all duplicating 

 work is maintained. 



The foregoing items must be assembled, stitched, folded w^here necessary, 

 placed in envelopes and dispatched to Parliament Buildings' Post Office. In 

 addition, a heavy flow- of educational literature is dispatched in a similar manner. 



Some idea of the volume of work carried on in this stockroom may be given 

 from the following figures covering activities of the past twelve months:- 



140 tons of goods handled annually. 

 8,500 booklets dispatched quarterly. 

 2,000 pamphlets dispatched semi-monthly. 

 144,000 circulars produced, assembled and dispatched annually. 

 250,000 mimeograph impressions made annually. 

 1,768,000 multilith impressions made annually. 



21,280 orders, received, filled, checked and shipped. 



