OFFICE MANAGEMENT SECTION 

 Purchasing Subsection 



This service, charged with the procurement of supplies and service for the 

 Department throughout the province, experienced a widespread activity, covering 

 purchasing and its related aspects as well as other diversified duties. 



In the fiscal period under review, there were received over 10,000 requisi- 

 tions for supplies and service which were the basis for the issuance of 4,937 

 direct purchase orders, 1,871 Queen's Printer stationery orders, 497 Queen's 

 Printer printed orders, 316 Public Works requisitions. In an analysis of work 

 performed, the following activities were most often noted: 



1. Receipt and recording of all requisitions from Head Office and Regional and 

 District Offices, requiring decision as to what could be supplied from stock 

 and what was to be ordered. 



2. Investigation and procurement procedures for all purchases, including also 

 direction, preparation of all direct purchase orders and requisitions to the 

 Queen's Printer and the Department of Public Works, and expediting of same. 



3. Quotation calls, opening of same in committee and recommendations. 



4. Liaison between this Department and the Department of Public Works for 

 office and other space requirements throughout the province and for which 

 leases and rentals are arranged and other related matters attended to. 



5. Processing of invoices in conjunction with receipt of goods, maintenance and 

 oversight in releasing invoices for payment. 



6. Supervision of telephone and lighting demands, moving and other internal 

 and external office requirements. 



7. Arrangements for accommodations, travel, conferences, etc. 



8. Correspondence, preparation of reports. 



9. Special assignments. 



Search was made from time to time for new developments in office equipment 

 and supplies. On occasion, they were brought to this section's attention, at other 

 times they were found in the course of investigation. Where it was deemed 

 advisable, these new developments in products and services were communicated 

 to branch and district offices. 



Office Management Subsection 



Office Management Subsection is responsible for office services and the 

 preparation of estimates which includes equipment and supplies, stationery and 

 office outfitting, travel, maintenance and operating, payrolls, uniforms, publications 

 and public appeals. 



1 . The inventory of all major equipment in the Province belonging to the Depart- 

 ment. This includes trucks, cars, boats, canoes, power plants, shop equipment, 

 tools, fire hose, outboard motors, office machines, etc. There are some 2,000 

 power units including mobile, marine and stationary. 



2. Circulars and Bulletins. All Circulars and Bulletins required by the Depart- 

 ment are processed through this section after they are approved by the Circular 

 Board. This involves the cutting of stencils, the follow-up through the dupli- 



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