PURCHASING SECTION 



Due to the continued expansion and the resultant need of equipment and 

 office material, procurement and processing in this fiscal period was active and 

 widespread. Among the many activities carried out by this section, there was 

 basically the continuing concern of demand and supply, whether it was special 

 requirements, uniforms, licences, stationery and office machines, scientific 

 equipment, servicing, etc. Back of this basic demand were the many facetted 

 details of investigation and procurement, all of which contribute to the functional 

 cohesion of this section. 



As has been related in past reports, the established routine calls for 

 requisitions to be channeled to office management section for processing, in which 

 the items listed are checked to ascertain if they can be supplied from stock or if 

 they must be ordered, either by direct purchase order or from the Queen's 

 Printer or Public Works Department. Through the year, new items and services 

 were brought to the attention of the Purchasing Section and were investigated. 

 Branch and district offices were kept informed of these developments, where it 

 was deemed warranted, through descriptive sheets and pamphlets. 



The number of incoming requisitions was over 10,000 and each of these 

 were examined to determine what must be ordered as related above and what 

 could be supplied from stock. Various details enter into the consideration and 

 finalization of each requisition and involved telephone queries, correspondence, 

 quotation calls, etc. 



Of work and supply orders issued, direct purchase orders were the largest 

 single group in the amount of 5,703. Queen's Printer stationery requisitions total 

 2,754, and Queen's Printer printing requisitions, 401. Two hundred and ninety 

 seven requisitions were issued to Public Works for various supplies and services. 



This section also maintains oversight of leases and rentals, and liaison is 

 closely followed with the Department of Public Works regarding office and other 

 space requirements throughout the province. 



OFFICE MANAGEMENT SECTION 



Office Management Section is responsible for office services and the 

 preparation of estimates which includes equipment and supplies, stationery and 

 office outfitting, travel, maintenance and operating, payrolls, uniforms, publications 

 and public appeals. 



1. The inventory of all major equipment in the Province belonging to the 

 Department. This includes trucks, cars, boats, canoes, power plants, shop 

 equipment, tools, fire hose, outboard motors, office machines, etc. There 

 are some 2,000 power units including mobile, marine and stationery. 



2. Circulars and Bulletins. All Circulars and Bulletins required by the 

 Department are processed through this section after they are approved by 

 the Circular Board. This involves the cutting of stencils, the follow-up 

 through the duplicating room, and distribution. All revisions of circulars and 

 bulletins in effect in the branch are carried through by this section. 



3. Uniforms. There are approximately 1,500 approved personnel in uniform 

 on the staff of this Department including seasonal Parks staff. A continuous 

 record is kept of each individual's uniform account which was checked 

 against requisitions for uniform items, and requisitions were approved accord- 



185 



