4. FILE MANAGEMENT FUNCTIONS 



4.1. "A" (EDIT/ ADD/DELETE RECORD) 



NOTE: This section is Intended only for use by data managers. In order 

 to preserve the integrity of the data files these functions have been 

 disabled on all copies of the system except those at NRIS and DFWP's 

 Helena offices . If you see any records that need changing, please keep a 

 list of them (use "Shift-PrtSc" to print a copy of the record] and provide 

 them to the appropriate senior resource expert (Appendix D) . Your changes 

 will thus be provided to all users of the system. 



This selection allows numerous file management functions to be 

 performed on the data bases within the system. New records can be ADDed 

 to a data base (and automatically update the associated data files and 

 ranking matrix); EDIT an existing record within the data bases (and 

 automatically update the associated data files and ranking matrix); or 

 mark a record for deletion from a database. The marking for deletion 

 from a data base does not physically remove the record, but merely marks 

 it as deleted. A deleted record will not be utilized in any of the 

 report functions of the data management program. 



After selecting "A", Edit/ Add/Delete a Record, the RESOURCE menu 

 will display on the screen. Note that the upper left corner of the menu 

 is building you a "map", letting you know where you have been. This 

 "map" will follow you through the entire system and at times will display 

 query selections, filter options and index options that you have 

 selected through the course of the menus. 



The RESOURCE menu, shown below lists the data bases that are 

 available to you for file management. As you can see, an asterisk appears 

 in line seven. There is a special data base named DESCRIP.dbf 

 that is automatically maintained by the system. Users should not 

 attempt to edit this data base as the reports all utilize this data base 

 as an "internal" road map. Changing this data base destroys this map 

 and the DESCRIP data base will have to be rebuilt, a long and time 

 consuming procedure. 



Master This menu allows you to select one of the 



RESOURCE CATEGORY FCNU listed data bases for further querying or 



editing. Which of the following Resource 

 Categories do you wish to access? 



1. Fisheries 



2. Wildlife 



3. Natural Features (botanical and specially managed areas) 



4. Natural Features (geological) 



5. Recreation 



6. Cultural Features 



0. Exit 

 Select: 



Fig. 4-1: The Resource Menu 



4-1 



