34 



of farmers, nor in seeking markets for produrts of individual farmers or groups of 

 farmers, nor in mailing catalogues, announcemente, or price lists of State, «)unty, or 

 other fairs. 



5. An addressed return penalty envelope or poet card may be sent out to farmers 

 and other persons from whom information is desired, provided such information is to 

 he used strictly in furtherance of the work for which the agent received his F«^leral 

 apf)ointment. Such use of the penalty envelopes should be made with great caution 

 for fear of the abuse of the i)rivilege by uninstructed indiWduals. County agents 

 should not send out circular letters of inquirj' in penalty envelopes unless they are 

 instructed to do so by their State leader, who should send to the department copies of 

 all such letters which he has approved. Penalty envelopes and tags sliould never be 

 furnished to farmers or others to be used in sending any commoflity through the mails. 



6. In all correspondence maile<l in penalty envelopes agents should iL^e eitheir 



department letterheads or letterheads approved by the department which clearly 



indicate the participation of the Unite<l States Department of Agriculture in the 



cooperative work undertaken by the agent. The form recommende<l l)y the States 



Relations Service is as follows, and may be atlapted to meet the needs of each State 



and county: 



Cooperative Extension Work 



in 



Agriculture and Home Economics, 



State of [Maiaachusetta]. 



State Agricultural College, 



U. S. Department of Agriculture Extension Service, 



(other State or county organization) County Agent Work. 



cooperating. 



[Springfield, Mass.] 



In this letterhea^I slight changes if approved by the department may l>e made 

 in the printed matter, but no change can be made in the general form of heading, 

 and no one of the cooperating parties should be given more prominence than others, 

 and the order indicated must be observed. 



Do not use i)rivate letterheads or letterheads containing any advertising matter. 

 IjCtterheads of the agricultural college which do not shmv the cooperation of the 

 United States Department of Agriculture in the work and which have not lieon 

 approved by the department should not be used. 



7. No private matter whatever should 1)0 included in any letter sent in penalty 

 enveloi)e8; the entire letter should relate exclusively to the business of the Unite<i 

 States for which the emjjloyee received his Fetleral api)ointment. Agents should 

 not use oflicial letterheads or envelopes for i)er8onal corresj)ondence even though 

 postage is affixed. Ivotters or circulars sent in penalty envelopes must not be signed 

 by any person excejjt the authorized agent of the Unite<I States Department of Agri- 

 culture, who niu.st affix his official title and'heachiuarters. 



8. Printed inatter. — Penalty envelopes of the I'nited States Department of Agri- 

 culture may Ihj used l)y agents in distril)utiiig l)ullctin.'^ and circulars j)ul)lishe<l by 

 the United States Department of .\griculturc which they are uuthorizcil to di."<tribute. 

 PuUetins and <irculiirH pul)lish('d by any agricultural collcg*' or cxiu'riment station 

 may Ixj sent in L'nite«l States Department of Agriculture penalty en vcloj)e8 only in 

 cases where such publications contain valuable information on ixgriculture or homo 

 e<onomics which the agent of the department desires to furnish to i)articular persons 

 who have made in(|uiry of him for such information or to persons with whom the agent 

 is conducting some denionstration or other special work. Such bulletins or circulars 

 BO sent should bo accompanied by a letter sigmnl by the agent, with his ollicial title. 



