35 



Penalty envelopes must not be used for general distribution of bulletins and circulars 

 of the colleges or stations or other organizations. Where miscellaneous requests for 

 bulletins of colleges or stations or other public institutions are received by agents in 

 their official capacity, such requests may be forwarded in a penalty envelope to the 

 proper authority for attention. 



Newspapers, clippings, magazines, and other printed matter which contain articles 

 about the work of the agents may be transmitted to the supervising agents of the 

 department in penalty envelopes, but should be accompanied by a letter of transmittal 

 clearly showing that the printed matter is sent in for the purpose of advising the officer 

 to whom it is directed. No literature should be distributed in penalty envelopes 

 commending products of particular firms or individuals. 



9. No matter containing commercial, religious, or political annoimcements or 

 advertisements should ever be sent in penalty envelopes, except in cases where a 

 request is made by an official of the department that the agent send in such pamphlets 

 or printed matter for official purposes. 



10. No letters or printed matter soliciting fimds for the support of any association 

 or other organization should be sent in penalty envelopes. 



11. All official circulars, bulletins, or reports issued by the agent which are to be 

 mailed in penalty envelopes must have had the subject matter and form ai)proved 

 by the State director of extension. On the front page must be clearly shown the 

 cooperation of the United States Department of Agriculture as set forth in the approved 

 form for letterheads, also the name and official title of the agent. No publication of a 

 county organization as such should be distributed in perialty envelopes. Correspond- 

 ence with autograph signature may be mailed sealed from any post office, but all other 

 matter should be presented unsealed and only at the post office designated for that 

 purpose. 



For all other business and in all cases of doubt, do not use penalty envelopes, but 

 pay the postage. Resolve all questions of doubt against the right to use such envelopes 

 or submit for decision particular cases to the head of the oflice through which the 

 Federal appointment waa made. 



