No. 124, j 159 



all expenrlilure except through their authorized and responsible com- 

 mittees ; and in all their preparatory measures, their wishes in this 

 respect have been strictly observed. But during the continuance of 

 the Fair, to meet the thousand emergencies thai successively arise, 

 individuals sometimes feel authorized to direct measures involving 

 the expenditure of money, which might be avoided by reference to 

 the appropriate committees, or to the board of managers. The many 

 and arduous duties requiring the constant attention of the managers 

 (and some of them have devoted their whole time to the business of 

 the Fair) must necessarily prevent that close attention to economy 

 which is to be desired, and hence the liability to peculations and 

 exactions for which no remedy has yet been found, and which are 

 anything but encouraging to those who are bestowing their time and 

 services in efforts to build up and strengthen the American Institute 

 in the means of promoting the patriotic objects for which it was 

 created, and who look only for their reward to the general good 

 that is to flow from the success of their labors. 



The personal expenses of managers, guests and attendants while 

 engaged at the Fair, have frequently been a subject of complaint. 

 Although somewhat reduced, this portion of our expenditure may 

 still be regarded as larger than is either necessary or proper. It may 

 be urged in extenuation, that much of this portion of our expenses 

 has been incurred without the authority of the board of managers, 

 but has arisen from the over zealous desire of individuals to do 

 honor to the occasion and the institution w^hich they represent. 



In conclusion, in order to relieve the managers from some of the 

 onerous duties required for conducting the fairs, and to secure a 

 greater degree of economy in their prosecuion, the board of managers 

 recommend the adoption of some such regulations as the following, 

 viz: 



After the report of the board of managers of every fair, it shall 

 be the duty of the trustees to make preparations for the succeeding 

 one; arranging for the place of exhibition, engaging an orator for the 

 aniversary address, and other speakers, appointing judges for the 

 cattle show, and other things preparatory for the fair, which they 

 may deem expedient or necessary, and to report all their doings to 

 the managers at the first meeting after their appointment. 



That the practice of providing refreshments at the fairs, chargeable 

 to the American Institute, be abolished, except such as may be required 

 for musicians who may render voluntary service, to be provided by 

 the music committee. That a sum not exceeding sixty dollars be 

 applied for invitations to an anniversary supper, to be got up at some 

 respectable hotel, under the superintendence of the trustees of the 

 Institute, on the last evening of the fair, immediately after the closing- 

 address. The said sixty dollars only to be applied in case of a deficiency 

 of receipts from the sale of tickets, to defray the cost of the supper. 

 The number of managers chosen at the annual election not to exceed 

 twenty; the members of committees, (except the premium commit- 

 tee and the committee of arrangements,) not to exceed three. The 

 managers to be informed by a written notice of their appointment, 



