REPORT OP THE SECRETARY GENERAL. 45 



been deemed wise to reprint them with different arrangement in Appendix 

 A, page 176 of the Report of the Secretary General in order that the 

 participation of the several countries may be seen as separate units. 



Arrangements were made through the Department of State for the 

 reception of delegates and others attending the congress from the Latin 

 American countries on their arrival. Committees of reception were 

 appointed by the Secretary of State in New York and New Orleans. 

 Letter of appointment from the Secretary of State to Mayor Mitchel 

 of New York City follows (similar letters were sent to other persons in 

 New York City and New Orleans) : 



Department of State, 

 Washington, November 23, 1915. 



Sir: The Second Pan American Scientific Congress, to which all the 

 Latin American Republics will send delegates, will be held in this city 

 from December 27, 1915, to January 8, 1916. Between now and then 

 many of these delegates will pass through New York City en route to 

 Washington, and in order that all proper courtesies may be extended to 

 them it is proposed to create a reception committee in New York to meet 

 these distinguished gentlemen upon landing, to look after their comfort 

 while there, and facilitate their journey to Washington. 



To provide for this hospitality it has seemed best to organize an execu- 

 tive committee on reception, composed of representatives of yourself 

 as mayor, the collector of the port, the chamber of commerce, the Pan 

 American Society of the United States, and the Carnegie Endowment, 

 with a chairman who will act as my personal representative on the com- 

 mittee and extend a welcome to the foreign delegates in my name. 

 Attached to this committee will be miUtary and naval aides. I have asked 

 Mr. J. C. Breckinridge to serve as chairman of this committee and to be 

 my personal representative, and I will appreciate it if you will designate 

 some one as your personal representative to serve with him. 



It further seems advisable to organize a larger general committee on 

 reception, headed by yourself as mayor and composed of men whose 

 names are herewith attached, and to each of whom I have addressed a 

 note, a copy of which is inclosed, inviting his cooperation. It will be the 

 particular duty of the executive committee to meet the delegates on ar- 

 rival, to give them special attention while in New York, and to arrange 

 for any necessary aid and cooperation by the membership of the general 

 committee, of which the executive committee will be a part. 



While it is to be regretted that there is no appropriation available 

 which can be used in defraying expenses incurred in receiving these 



