156 BOARD OF AGRICULTURE. [Pub. Doc. 



in name column, enter date (once for each day), and charge file 

 column with amount of sale. 



Head a bill for the customer (if a new one), post amount and 

 put " F '-' in narrow column on debit side of journal. This shows you 

 where to find account. 



When payment is made on account, credit file column, enter cus- 

 tomer's name and charge cash column. Post amount to bill and 

 put " F " in narrow column on credit side, showing that credit has 

 been given. 



If payment is for full amount, bill may be destroyed or removed 

 to dead index and returned to the live one when account is opened 

 again. 



Do not remove bills from file, except when paid in full, without 

 leaving a memorandum thereon, though they may not be lost, as 

 difference between file column footings is equal to total of all bills 

 on file. 



In Order to verify, close and balance Books. 



List up the bills you owe (not accounts), enter lump through entry 

 column credit side of journal, and post to resource and liabilities 

 card. On debit side of journal charge subdivisions of this amount to 

 departments as they owe. 



Post difference of file column footings to resource and liabilities 

 card. 



Take an inventory of things susceptible to market fluctuations in 

 value. 



Inventory values should be purchase prices and not selling prices, 

 else you are anticipating your profits and affecting next period's 

 showing. 



Post through entry column debit side to resource and liabilities 

 card, and on credit side through department columns as they belong. 



Expenses should be picked over and apportioned as they belong. 



Credit inventory column and charge department columns with 

 original inventory at start. Transfer differences in department 

 column footings to profit and loss columns. 



Post inventory, profit and loss column footings and cash and bank 

 balance to resource and liabilities card. 



All column footings new having been taken into consideration, 

 your resource and liabilities card is now a complete statement show- 

 ing condition of your business, and footings should balance. If not, 

 look for errors in transferring amounts. If divisible by 9, without 

 remainder, they are most likely transpositions of figures, such as 

 posting 27 for 72, 35 for 53, or dollars for cents of same number. 



