42 THE NATIONAL FOREST MANUAL. 



another titles should not be used. In a great many cases names of both address 

 and signature may be limited to single words. Numbers should be expressed in 

 words. Ordinal numbers must not be abbreviated. " Night " messages should 

 be used when practicable. 



Since in official telegrams the address and signature are paid for as part of 

 the message, the following abbreviated addresses will be used: 



To Washington Office: 



Forester, Washington, D. C. 

 To district offices : 



Forestry, San Francisco, Cal. 

 To Madison Laboratory: 



Forestry, Madison, Wis. 

 To property clerk or auditor : 



Smith, Forestry, Ogden, Utah; or Falck, Forestry, Ogden, Utah. 

 To supervisors: 



Forestry, Prescott, Ariz. 



All officers in charge of permanent field headquarters will register their tele- 

 graph addresses with the Postal and Western Union Telegraph companies. The 

 supervisors will inform the District Forester by mail of any change in the ad- 

 dress registered. 



In telegrams only the first word of the message and proper names will be 

 capitalized, and punctuation will not be used. Serious errors in telegrams re- 

 ceived make this rule necessary. Telegrams should be signed with the last 

 name only. 



Unsigned telegrams will under no circumstances be placed in the messenger's 

 basket, but will be sent by messenger for initialing or signature. The messen- 

 ger will in every case find the person or persons whose initials or signature is 

 required, if in the building, and if out of the building will at once report to 

 the person by whom the telegram was prepared. In the Washington office day 

 telegrams when signed will be delivered to the telephone room for forwarding. 

 In district offices outgoing day telegrams will be delivered to the mail clerk. 

 In both the Washington and district offices all outgoing night telegrams will be 

 delivered to the mail clerk and sent at the close of the day. When a telegram 

 is written at or near the close of office hours the person by whom it is pre- 

 pared will make sure that it is signed and sent before leaving for the day. 



The file designation will be placed on the file carbon of each telegram. 



Supervisor's Office. 



Whenever a supervisor leaves his headquarters with no one in charge, he 

 should notify his telegraph office of the place where he can be reached by mail 

 when not- iii direct telegraphic communication. Supervisors need not hesitate 

 to use the wire when important matters demanding quick action arise, but 

 they must make all telegrams as brief as possible. 



Washington Office. 



In branches which have clerks specially assigned as mailing clerks, messen- 

 gers will deliver signed letters, with accompanying papers, directly to such 

 clerks, who will be responsible for all mailing from the branch. In branches 

 and offices without specially assigned mailing clerks, signed letters will be 

 returned to the stenographers for mailing. 



Letters to District Foresters will be mailed from Washington in envelopes 

 with printed addresses. 



District Offices. 



In district offices the messengers will deliver signed letters, with accompany- 

 ing papers, directly to the mail clerk. Letters to the Forester and to the 

 forest supervisors will be mailed in envelopes with printed addresses. 



Envelopes with printed addresses should be used whenever the volume of 

 correspondence with any addressee justifies it. 



Envelopes for correspondence sent to the Forester, the district foresters, or 

 the forest supervisors, will be kept open until the end of the official day. when 

 they will be sealed and mailed. 



Supervisors* Offices. 



All letters written to the District Forester on the same day will be mailed 

 in one envelope. A special desk basket will be set apart in which all mail 



